Office Administrator

Job Summary
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, communication, and organizational skills, with experience in office management, bookkeeping, and human resources. This role involves coordinating various administrative tasks, managing schedules, handling vendor relationships, and ensuring smooth office functions to foster a productive work environment.

Responsibilities

• Manage daily office operations, including front desk duties and multi-line phone systems
• Oversee calendar management and schedule appointments for staff and executives
• Coordinate event planning and training & development sessions
• Supervise administrative staff and oversee team management activities
• Handle vendor management, including procurement and contract negotiations
• Maintain accurate bookkeeping, payroll processing, budgeting, and financial recordkeeping using QuickBooks or similar software
• Assist with human resources functions such as onboarding, employee records, and policy compliance
• Manage filing systems and ensure proper documentation organization
• Provide excellent phone etiquette and customer service to clients and visitors
• Support medical office management tasks if applicable
• Apply for permits/send out notification flyers
• Coordinate supply drop offs for job sites

Skills

• Proven experience in office administration, clerical work, or related roles
• Strong organizational skills with the ability to multitask effectively
• Excellent communication skills, both verbal and written
• Proficiency in QuickBooks, calendar management tools, and multi-line phone systems
• Experience in event planning, vendor management, and budgeting processes
• Supervising experience with team management capabilities
• Knowledge of human resources procedures including payroll processing and employee onboarding
• Ability to handle bookkeeping tasks accurately and efficiently
• Familiarity with medical office management is a plus
• Demonstrated ability to train staff and support professional development initiatives
• Exceptional phone etiquette and customer service skills

Job Type: Part-time

Pay: From $18.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• 401(k)
• Health insurance

Application Question(s):

• Do you have a reliable vehicle?

License/Certification:

• Driver's License (Required)

Location:

• Austin, TX 78736 (Required)

Willingness to travel:

• 25% (Required)

Work Location: Hybrid remote in Austin, TX 78736

Salary : $18