Inside Sales Coordinator / Administrator

About the job

Inside Sales Coordinator / Administrator

Location: San Mateo, CA

Company: Griggs Systems, Inc.

Employment Type: Full-Time

Salary Range: $70,000-$90,000 annually (based on experience)

About Us

Griggs Systems, Inc., established in 2003, is a highly respected manufacturers’ representative for architectural exterior products across California and select regions of Nevada.

We partner with leading architects, general contractors, and installers on some of the region’s most design-forward commercial and high-end residential projects. Our reputation is built on responsiveness, technical expertise, and the ability to deliver solutions that keep projects moving forward.

Why This Role Matters

This is more than an administrative position—this role sits at the center of project execution and client experience.

As an Inside Sales Coordinator / Administrator, you will play a key role in shaping how projects move from concept to completion. You’ll collaborate with top-tier design and construction professionals while supporting a high-performing sales team.

If you thrive in a fast-paced, detail-driven environment and enjoy being a critical part of a team’s success, this is a strong opportunity to grow within the architectural and construction industry.

Position Overview

We are seeking a detail-oriented and proactive Inside Sales Coordinator / Administrator to support our sales team and ensure seamless project coordination from initial inquiry through completion. This role is critical to maintaining strong client relationships, accurate project documentation, and efficient internal operations.

Key Responsibilities

• Partner closely with the sales team to prepare quotes, proposals, and submittal packages
• Manage order processing and coordinate with manufacturers, vendors, and installers
• Track pricing, lead times, and project timelines to ensure smooth execution
• Serve as a key point of contact for clients, responding to inquiries and maintaining strong relationships
• Coordinate project documentation including RFQs, submittals, and closeouts
• Maintain CRM and internal tracking systems with accuracy and attention to detail
• Support day-to-day operations to keep projects and communication flowing efficiently

Qualifications

• 2 years of experience in inside sales, sales support, or project coordination
• Strong background in order processing and customer-facing communication
• Excellent customer service skills with a focus on building long-term relationships
• Exceptional organizational skills with the ability to manage multiple deadlines
• Clear and professional written and verbal communication
• Proficiency in Microsoft Office; CRM or construction-related software is a plus
• Experience in architecture, construction, or manufacturing is highly preferred
• High school diploma or equivalent; additional education in business or related field is a plus
• Experience with construction documents, plans, or specifications is a plus

What Sets You Apart

• A team player with a positive, can-do attitude
• Strong problem-solving skills and ability to take initiative
• Someone who values customer service and takes pride in delivering quality work
• Ability to build relationships with both internal teams and external partners
• You take ownership and follow through
• You’re proactive, not reactive
• You enjoy working with people and building relationships
• You care about doing things right, not just getting them done

What We Offer

• Competitive salary based on experience
• Opportunity to grow within a dynamic and respected company
• Collaborative and supportive team environment
• Exposure to exciting commercial and high-end residential projects

How To Apply

Please submit your resume and a brief introduction outlining your experience and interest in the role to: danika@griggssystems.com

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person

Salary : $70,000 - $90,000