What are the responsibilities and job description for the Construction Project Administrator position at Griffon Construction?
Griffon Construction is seeking a highly organized and proactive Construction Project Administrator to support our project management and field operations teams in the construction of multi-family housing. This individual will play a key role in the administration and coordination of contracts, purchase orders, change orders, submittals, and field tracking activities. The ideal candidate has a strong background in construction administration and thrives in a detail-oriented environment.
Key Responsibilities:
- Assemble, issue, and manage contracts, purchase orders, and change orders in coordination with the project team.
- Receive, log, track, and distribute submittals and shop drawings, ensuring timely reviews and approvals.
- Support the Senior Project Manager with project documentation, scheduling updates, and status reporting.
- Assist the Field Superintendent in tracking field labor, subcontractor manpower, daily reports, and material deliveries.
- Maintain and organize project files, logs, and communications in accordance with company protocols.
- Monitor project compliance with administrative procedures, contract requirements, and internal controls.
- Help coordinate with subcontractors, vendors, and consultants to ensure all documentation is accurate and current.
- Facilitate communication between field and office personnel to support smooth project execution.
- Participate in project meetings, prepare meeting minutes, and assist in follow-up on outstanding items.
- Ensure subcontractor compliance with project reporting requirements.
- Ensure work permits, insurance certificates, employee OSHA training is up to date.
Qualifications:
- Minimum 3 years of experience in construction administration or similar project support environment.
- Proficiency in Microsoft Office Suite; familiarity with project management software (e.g., Procore, Microsoft Excel)
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and deadlines in a construction environment.
- Experience in construction projects and/or environment preferred.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person