What are the responsibilities and job description for the Accounts Payable Manager position at Griffin Resources?
Griffin Resources is recruiting for an on-site Accounts Payable Manager position for one of our clients located in Tampa, FL.
We are seeking a skilled and proactive Accounts Payable Manager to join our team at our Tampa, FL office. In this role, you will oversee the full accounts payable (AP) process, manage vendor relationships, supervise the AP team, and ensure that payments are processed accurately and on time. You’ll also work closely with leadership to support financial operations and contribute to process improvements.
Responsibilities:
- Supervise the AP team and provide leadership, coaching, and support.
- Oversee the creation of Purchase Orders (POs) in QuickBooks (QB).
- Manage vendor onboarding and maintenance.
- Ensure timely processing and approval of invoices.
- Integrate Strongroom data into QuickBooks (QB).
- Monitor and respond to AP email communications.
- Approve all invoices for payment release.
- Perform weekly reconciliation of ACH transactions.
- Address department concerns and resolve escalations.
- Review weekly open invoice reports and work exception reports.
- Follow up on pending requests and ensure timely issue resolution.
- Process payments, including deficit funding transactions.
- Communicate with vendors and internal teams regarding payment statuses.
The above description and responsibilities represent some of the more important aspects of the position; however, all duties and responsibilities are not necessarily listed, and those listed are intended as a guide to the general nature of the position.
Qualifications:
- Strong proficiency with QuickBooks (QB) and AP systems.
- Strongroom experience is a plus.
- Excellent organizational, leadership, and problem-solving skills.
- Strong attention to detail and ability to meet deadlines.
- Professional and clear communication skills.
- Experience in a fast-paced, growing company environment preferred.
- Experience in managing remote team members.
Education & Experience:
- Bachelor's degree required
- 5 years of experience in accounts payable, with at least 2 years in a leadership role
Additional Requirements:
- We maintain a zero-tolerance drug and alcohol-free workplace policy. Offers of employment are conditioned upon the completion of a pre-employment drug test.
- A pre-employment background check is required for all positions.
- Employees must be legally authorized to work in the US without sponsorship.
What we offer:
- Competitive pay
- Opportunities for career growth
- Excellent Medical, Dental, Vision and Life Insurance
- 401(k) Retirement Plan
- PTO Paid Time Off
- Paid Holidays
Work Environment:
The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
- Typical office environment with low-level noise exposure.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Must be able to navigate various departments of the organization’s physical premises.
- May require extended hours, including evenings and weekends, depending on project needs.
