Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to the General Manager to join our team. In this key role, you will provide direct administrative and operational support to the General Manager while helping ensure the smooth day-to-day functioning of the office. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment with professionalism and discretion.

Responsibilities include coordinating schedules, preparing reports and correspondence, handling communications, maintaining organized records, assisting with meetings and special projects, and supporting overall office operations. Strong communication skills, sound judgment, and the ability to work efficiently with staff, customers, and leadership are essential.

This is an excellent opportunity for someone who thrives in a support role, enjoys being a dependable resource to leadership, and is looking to grow their career in administration and office management.

Duties

· Provide direct administrative support to the General Manager, including calendar management, scheduling, and meeting coordination.

· Prepare, proofread, and distribute correspondence, reports, presentations, and internal communications.

· Screen phone calls, emails, and visitors, and route inquiries appropriately.

· Maintain organized electronic and physical filing systems, records, and confidential documents.

· Coordinate meetings by preparing agendas, gathering materials, taking notes when needed, and following up on action items.

· Track deadlines, priorities, and special projects to help ensure timely completion.

· Handle sensitive information with discretion and maintain a high level of confidentiality.

· Assist with travel arrangements, appointments, and event coordination as needed.

· Perform other administrative and operational duties as assigned to support business needs.

Requirements

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent computer literacy and typing skills to handle various clerical duties efficiently
• Bilingual abilities are a plus to serve diverse clients effectively
• Previous experience as a personal assistant is desirable.
• Strong communication skills with professional phone etiquette and customer support experience
• Ability to multitask effectively while maintaining attention to detail in a fast-paced environment
• Demonstrated time management skills to prioritize tasks and meet deadlines

This is an excellent opportunity for a dependable and motivated professional who takes pride in supporting leadership and contributing to a well-organized, fast-paced office environment. We welcome qualified candidates to apply and become a valued member of our team.

Pay: $24.09 - $29.01 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $24 - $29