Field Clerical Office Manager

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Office Manager

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.  This person must be a competent leader able to provide guidance and support to office staff.

This position has a direct report to the corporate controller with a dotted line to the local operators.  This position requires direct interaction with local operators and provide valuable onsite support.

Essential Functions and Responsibilities:

• Organize office staff, office operations and procedures 
• Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands
• Manage weekly reporting requirements
• Organize and schedule meetings and appointments
• Partner with HR to maintain office policies as necessary
• Coordinate with IT department on all office equipment
• Manage office general and administrative budget
• Manages job tracking
• Maintain day to day schedule of all crews
• Crew timesheet management 
• Manage relationships with vendors and service providers ensuring that all items are invoiced and paid on time
• Degree in finance or accounting preferred; minimum four years of related work experience
• Attendance Requirements are a minimum of 40 hours per week
• Performs other duties as required. Update and maintain all billing responsibilities
• Must interface with corporate regarding various accounting functions as well as month-end close

Minimum Qualifications: 

• Must be able to make confident and informed decisions, managing a variety of personalities and working well under pressure
• Excellent time management skills and ability to multi-task and prioritize work
• Must have excellent data entry skills and be highly proficient in Microsoft Word and Excel, Power Point is a plus
• Must possess excellent written and verbal communication skills
• Must possess strong organizational and planning skills
• Attention to detail and problem solving skills
• Must have experience with project tracking, expense processing and logging, and employee matrix tracking
• Contract language experience is a plus 
• Update job tracking & reports on daily basis 
• Accountable for daily/weekly deadlines
• Control office inventory management
• Takes direction from management well
• Knowledge of the landscape industry is a plus
• Must be able to write, read and comprehend written and verbal job instructions/information.
• Must be able to communicate with others
• Must be able to lift, move and maneuver up to 50 pounds on an infrequent basis, and up to 10 pounds on a frequent basis
• Must have endurance necessary to perform these duties throughout a standard eight or ten hour day  
• Must be able to work long hours and overtime during emergencies (including holidays, weekends, etc.)  
• Must have transportation to and from the office location
• Must be able to pass a pre-employment drug screen
• Must be able to pass a background check and Motor Vehicle Records Check (MVR)
• Must have a valid driver’s license 

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

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