Construction Timekeeper

Gribbins Insulation & Scaffolding is seeking a detail-oriented and dependable Time Keeper to support our jobsite operations. This role includes time spent mainly on-site in Rockport providing direct support to a specific customer account and occasionally at our main office in Evansville for training and development. The Time Keeper plays a critical role in ensuring the accurate and timely recording of employee labor hours, tracking daily activity, and supporting project administration.

Why Gribbins?

• 100% Company-Paid Benefits: Employee medical, long-term disability, and life insurance.
• Growth & Rewards: Competitive bonus opportunities, profit-sharing, and a 401k company match.
• Family Values: Be part of a close-knit, family-oriented company where your contributions matter.
• Opportunities to Excel: Work with a supportive team committed to your success and professional development.

Essential Duties and Responsibilities:

Timekeeping & Reporting:

• Accurately track and record daily hours for field crews on the assigned maintenance account.
• Review and verify timecards for accuracy, completeness, and compliance with company and project policies.
• Submit daily and weekly payroll reports to internal and customer teams as required.
• Maintain backup documentation to support all time entries.

Labor Tracking & Cost Coding:

• Ensure all labor hours are properly cost-coded by task or area per customer requirements.
• Work with supervisors to confirm labor allocations and resolve discrepancies.
• Maintain cost tracking functions within our ERP system.

Billing:

• Generate accurate invoices for the assigned customer account using approved labor and cost data.
• Ensure billing aligns with contract terms, rate structures, and approved cost codes.
• Track billing cycles and deadlines to ensure timely invoice submission.
• Maintain organized backup documentation to support all billed charges.
• Collaborate with internal accounting and customer contacts to resolve billing discrepancies or questions.

Communication & Coordination:

• Serve as the main point of contact for timekeeping questions from field personnel and management.
• Coordinate with customer representatives, the internal payroll team, and site management to ensure data accuracy and alignment.
• Support onboarding of new crew members with timekeeping setup and documentation.

Administrative Support:

• Maintain daily labor rosters, including new hire entries, terminations, and crew movement tracking.
• Assist with administrative reporting related to trade work progress, material usage, or other support tasks as assigned.

Minimum Qualifications:

• Associate’s degree or higher preferred, or equivalent relevant administrative experience.
• Prior experience in construction, industrial services, or a similar field preferred.
• Experience with digital timekeeping or field-based time tracking tools is a plus.
• Quick and eager to learn new systems, processes, and software.
• Proficient in Microsoft Excel, Outlook, and Word; familiarity with Microsoft 365 tools such as Teams, SharePoint, and OneDrive is a plus.
• Strong attention to detail with high accuracy in data entry.
• Ability to meet strict deadlines while managing multiple tasks and interruptions in a fast-paced environment.
• Analytical mindset; enjoys solving discrepancies and understanding the story behind the data.
• Maintains confidentiality and handles sensitive information with discretion.
• Communicates clearly and professionally, both verbally and in writing.
• Builds strong working relationships with clients, employees, and supervisors.
• Capable of making sound decisions and seeking guidance when needed.
• Comfortable with prolonged computer use and seated work.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Gribbins Insulation Company, Inc., is an equal opportunity employer. Applicants will receive consideration for positions, without regard to race, color, religion, age, sex (except where sex is a bonafide occupational qualification), sexual orientation, marital status, disability, national origin, veteran status, genetic information, or any other classification protected by federal, state, or local law

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Construction administrative: 1 year (Preferred)
• Payroll: 1 year (Preferred)
• billing: 1 year (Preferred)

Location:

• Rockport, IN 47635 (Preferred)

Ability to Commute:

• Rockport, IN 47635 (Required)

Work Location: In person

Salary : $20 - $22