What are the responsibilities and job description for the Document Control Specialist - Life and Work Places position at Gresham Smith?
About Us
At Gresham Smith, we call it Genuine Ingenuity. Our culture is the cornerstone of who we are, and our people are at the heart of everything we do. United by our Core Purpose—to plan, design, and consult to create healthy and thriving communities—we deliver innovative solutions for life’s essential infrastructure and institutions.
What sets us apart is our dedication to care for our people, our clients, and the places we call home. We are more than a team of professionals—we’re a community built on commitment, integrity, respect, and teamwork.
Why Gresham Smith?
When you join Gresham Smith, you’re joining a place where you can connect and thrive. Our employees consistently recognize us as a Best Place to Work because we go above and beyond to ensure that you feel valued, supported, and empowered.
About You
We’re looking for someone who has:
- High School diploma (GED) plus three years of job-related experience or Associate's degree and 2 years of experience; prefer Bachelor's degree and 1 year of experience.
- Strongly prefer a minimum of 2 years of relevant administrative/ document control experience in the Architecture/Engineering environment.
- Experienced with various Document Control software and Electronic Document Management Systems
- Proven track record of success in the execution of Document Control functions.
Desired Qualifications:
- Develop and Champion Document Control processes within the Life and Work Places Market. Align new processes with current procedures for document management.
- Train and teach others how to execute their respective functions, if any, in that tool. Coordinate the interface of the document control system with the current document storage system.
- Report functionally to the Project Managers and/or Construction Managers.
- Lead and facilitate the Document Control process for a project or a group of projects through:
- Incorporate Owner Project Requirements into Document Control planning and execution. Coordinate with Client personnel to facilitate implementation of document control processes on projects.
- Interface with suppliers and contractors to assure compliance with Document Control procedures.
- Provide proper oversight of production of reports, schedules, plans, and other deliverables defined to provide status of Document Control activities to Program and Client leadership.
Most importantly, you bring genuine curiosity, creativity, and a collaborative spirit—someone who wants to do great work with great people.
About the Role
As a Document Control Specialist – Life and Work Places, you will:
- Perform work on all phases of various architectural projects, including design development, preparation of presentation drawings and specifications, design review, coordination, and correlation of construction drawings.
- Prepare schematics, design development, and construction documents. Develop, modify, and review production drawings and edit project narratives and specifications.
- Research materials to determine the appropriate selection for the project.
- Plan, coordinate, and deliver projects from the initial programming stages through to construction administration.
- Review construction submittals and assist the project manager in construction administration.
- Analyze client problems and develop architectural solutions to those problems.
Your work will directly contribute to shaping environments where people live, work, and thrive, all while growing your career within a supportive, people-first culture.
Join Us
If you’re excited to bring your talents to a collaborative, people-first environment where you can make an impact while growing your career, we’d love to hear from you.
Here’s what you can expect:
Professional Growth: In-house Learning, Tuition Reimbursement, Licensure Support, Professional Organization Engagement.
Culture that Cares: 93% of employees say they feel cared for, and 96% are confident in our future success.
Competitive Benefits:
- Flexible Schedules & Generous PTO
- Healthcare (Medical, Dental, Vision, Wellness Programs)
- 401(k) with Company Match
- Short- & Long-term Disability, Paid Life & AD&D
- Supplemental, Critical Care, Pet, Legal & ID Theft Insurance
- Family Planning and Parental Leave
- Mass/Public Transit Program
- Telemedicine and Employee Assistance Program
Gresham Smith is an equal opportunity employer and does not discriminate. Everyone is invited to apply!
GRESHAM SMITH does not accept unsolicited resumes from recruiters, headhunters, search firms, or agencies. No referral or recruiter fees will be paid without a fully executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) in advance. Submissions made without a PSA may be recruited and hired by GRESHAM SMITH with no financial obligation to the submitting party. Any such unsolicited resumes or candidate information—sent to hiring managers or any employee—become the property of GRESHAM SMITH.
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