Construction Administrator - Aviation Market

About Us

At Gresham Smith, we call it Genuine Ingenuity. Our culture is the cornerstone of who we are, and our people are at the heart of everything we do. United by our Core Purpose—to plan, design, and consult to create healthy and thriving communities—we deliver innovative solutions for life’s essential infrastructure and institutions.

What sets us apart is our dedication to care for our people, our clients, and the places we call home. We are more than a team of professionals—we’re a community built on commitment, integrity, respect, and teamwork.

Why Gresham Smith?

When you join Gresham Smith, you’re joining a place where you can connect and thrive. Our employees consistently recognize us as a Best Place to Work because we go above and beyond to ensure that you feel valued, supported, and empowered.

About You

We’re looking for someone who has:

A Bachelor's or Master's degree in Architecture from an NAAB-accredited program, with at least 5 years of professional experience in architecture and/or construction, preferably 10-15 years in a similar role.

• Experience in the aviation industry is preferred, but not required.
• Proficiency in Revit strongly preferred.
• Extensive knowledge of architectural systems, interior and exterior, with fundamental knowledge of civil, structural, mechanical, electrical and plumbing systems.
• Fundamental knowledge of the permitting process for civil and architectural new construction and renovations.

Most importantly, you bring genuine curiosity, creativity, and a collaborative spirit—someone who wants to do great work with great people.

About the Role

The Construction Administrator supports the preconstruction and construction phases by coordinating with the design team, contractors, and stakeholders on bid documents, RFIs, submittals, and site observations. This individual will also manage document controls, assist in reviewing contractor payments, punch lists, and closeout documentation. Some travel within a two-hour radius of Richmond, Virginia, is required, and responsibilities may vary depending on the project size.

As a Construction Administrator – Aviation Market, you will: 

• Contributes to the pre-bid process for construction management.
• Contributes to the 30%, 60% & 90% drawings and specifications review with CM, Quality Pillar and Constructability Review Team.
• Contributes to the QC and Constructability Review, and Review Comments to the Project Design Team.
• Assists Project Design team with coordination of bid documents.
• Attends Pre-Bid meetings, coordinates Bidders’ questions with the Design Team, Issues Addenda, and Tracks Bid and Award process.
• Prepares meeting documentation for preconstruction conferences and develops project-specific pre-construction packages for meetings.
• Attends Owner/Architect/Contractor construction meetings as the Architect’s representative.
• Conducts site visits during construction, making observations and creating Site Observation Reports to be distributed to the Owner and Contractor. Addresses field issues and coordinates with Contractor and Design Team as needed.
• Responsible for document controls maintenance and filing:
• Works with the Document Control Specialist to Process and track Requests for Information (RFIs) from contractors, which requires review of the RFI and attachments to ensure all required information has been submitted and the program document controls requirements are being met, and that it is routed to the correct person for review.  Additionally, track submittal to ensure the review process by others is being performed, and fielding Contractor and management questions on status.
• Works with the Document Control Specialist to Process and track Submittals from contractors, which requires review of the submittal and attachments to ensure all required information has been submitted, the specification references are correct, and that it's routed to the correct person for review. Additionally, track submittal to ensure the review process by others is being performed, and fielding Contractor and management questions on status.
• Works with the Design Team to develop and issue supplementary sketches, Amendments, and Construction Change Directives as needed.
• Contributes to the review of Contractor’s Application & Certificate for Payments.
• Works with the Contractor and Design Team to coordinate third-party inspections, such as Special Inspections and Equipment Commissioning.
• Conducts Punch List and Final inspections with Design Team.
• Contributes to the review of Closeout Documentation, including O&M manuals, warranties, attic stock materials and as-builts.
• May work on small/medium/large-scale projects. On smaller projects, the individual may be responsible for all aspects of the Contract Construction Administration phase with limited guidance from the Design Team.

Your work will directly contribute to shaping environments where people live, work, and thrive, all while growing your career within a supportive, people-first culture.

Join Us

If you’re excited to bring your talents to a collaborative, people-first environment where you can make an impact while growing your career, we’d love to hear from you.

Here’s what you can expect:

Professional Growth: In-house Learning, Tuition Reimbursement, Licensure Support, Professional Organization Engagement.

Culture that Cares: 93% of employees say they feel cared for, and 96% are confident in our future success.

Competitive Benefits:

• Flexible Schedules & Generous PTO
• Healthcare (Medical, Dental, Vision, Wellness Programs)
• 401(k) with Company Match
• Short- & Long-term Disability, Paid Life & AD&D
• Supplemental, Critical Care, Pet, Legal & ID Theft Insurance
• Family Planning and Parental Leave
• Mass/Public Transit Program
• Telemedicine and Employee Assistance Program

Gresham Smith is an equal opportunity employer and does not discriminate. Everyone is invited to apply!

GRESHAM SMITH does not accept unsolicited resumes from recruiters, headhunters, search firms, or agencies. No referral or recruiter fees will be paid without a fully executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) in advance. Submissions made without a PSA may be recruited and hired by GRESHAM SMITH with no financial obligation to the submitting party. Any such unsolicited resumes or candidate information—sent to hiring managers or any employee—become the property of GRESHAM SMITH.

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