What are the responsibilities and job description for the Communications Account Coordinator position at Gregory + Vine?
About the Company
Gregory Vine is an award-winning branding and communications agency that represents the finest wine, spirits, beer, hospitality, food, wellness and destination brands. Our clients span the world – from wine industry and lifestyle leaders in France, Spain, New Zealand and California to craft spirits, food and destination accounts. We’re a passionate team that relies on experience, creativity and strategic thinking to build brands. We're a certified women-owned business committed to growing our team through continuing education, collaboration and social responsibility.
Position Overview
We’re looking for a highly organized, proactive, and detail-oriented PR & Events Coordinator who loves to place media stories, work with our partners, organize events and build strategic content. Are you a great writer and creative thinker who enjoys wine, spirits, travel and food? Do you have the passion to turn brand stories into compelling pitches and media placements? Do you love to dig into the details that make events unforgettable? If you answered “yes,” we’d love to meet you! The ideal candidate is a problem-solver, a strong communicator, and thrives in a fast-paced, collaborative environment. Applicants must be based in New York City. Beverage industry experience and exposure to integrated marketing campaigns are a plus.
Essential Duties and Responsibilities:
- Support account teams with client branding and communications program
- Assist with PR tasks such as media list management, pitching, reporting, and research
- Coordinate client events and sponsorships, from initial planning to on-site management
- Assist with internal operations, including project tracking, meeting coordination, and client reporting
- Manage multiple projects simultaneously, meeting deadlines and ensuring all deliverables meet high-quality standards
- Maintain organized records and help optimize internal processes for efficiency
- Liaise with vendors, clients, and partners as needed
- Participate in team and client meetings as needed and provide ideas and solutions
- Will be required to participate in virtual or live events/meetings across different time zones, which will include flexible working hours. Ability to travel as needed.
- Other duties as assigned
Education/Experience:
- Background or interest in marketing, communications, events and partnerships
- 2–4 years of experience in an administrative, operations, or support role (communications agency experience a plus)
- Beverage industry, lifestyle, or international experience preferred
- Equivalent combination of education and experience will be considered on a case-by-case basis
Qualifications:
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Comfortable juggling multiple tasks and working under deadlines
Tech-savvy, with experience using tools like Google Workspace, Microsoft Office, Slack, Asana, or similar
Familiarity with media databases or tools like Muck Rack or Meltwater
Friendly, flexible, and eager to contribute to a positive, team-oriented culture
Foreign language skills a plus
Compensation:
- Competitive, DOE
- Medical, dental and 401K upon qualification
- PTO
- Flexible schedule: hybrid in-office and work from home