Deductions Accountant

Gregory Packaging, Inc.

https://gregorypackaginginc.com/

Proudly 100% American owned since 1922

Deductions Accountant

Department: Finance

Shift: 8A-5P

Location: Bethlehem, PA

Reports to: Cost Accountant

Employment Type: Full Time

Work Setting: Corporate Office

Pay Type: Hourly

How to Apply: https://gregorypackaginginc.com/careers/

About Gregory Packaging, Inc.

Gregory Packaging Inc. is a highly successful, fourth-generation, family-owned, growth-oriented beverage manufacturer headquartered in Bethlehem, PA, with history dating back to 1922. What began as a seafood business evolved into fruit juice manufacturing in the 1960s, eventually giving rise to the companys flagship brand, SunCup. Today, Gregory Packaging operates in Pennsylvania, Virginia, Georgia, New Jersey, and Arizona, producing quality, all-natural beverages distributed to industries like Health Care, K-12 Care and Education, Elderly Care and Prisons across all 50 states.

Benefits Summary

• Medical, Dental, Vision
• 401K Retirement Plan
• Life Insurance, Short Term/Long Term Disability, Critical Illness, and more
• 80 hours Paid Time Off annually, rollover allowed, accrued from date of hire
• 7 Paid Holidays
• Weekly Pay, Shift Premiums
• Referral Bonus Program, Employee Discount Program

Position Summary

The Deductions Accountant owns the customer deductions process from receipt through resolution. This role researches, validates, codes and resolves short payments, chargebacks, pricing discrepancies and promotional allowances, recovering invalid deductions and keeping accounts receivable accurate.

Working as the counterpart to the Cost Accountant, the Deductions Accountant supplies deduction trends and root-cause analysis that feed pricing, bids and margin analysis, and partners with Sales, Customer Service and Shipping to prevent repeat deductions.

Essential Duties and Responsibilities

Deduction Research and Resolution

• Reviews customer remittances and identifies short payments, chargebacks and unauthorized deductions
• Researches each deduction against invoices, purchase orders, bids, contract pricing, proof of delivery and bills of lading
• Determines validity of deductions and codes them to the correct reason and general ledger account
• Prepares and submits dispute packages for invalid deductions and follows up with customers until recovered
• Processes credit memos and write-offs for valid deductions within approved authority limits
• Maintains the deductions log and aging, ensuring timely resolution of open items

Pricing and Bid Support

• Partners with the Cost Accountant to reconcile pricing deductions against bid and contract pricing
• Reviews and validates promotional allowances, rebates and distributor or group purchasing agreements
• Identifies deduction trends by customer, product and reason code and reports their impact on margins

Reconciliation and Reporting

• Performs monthly reconciliations of deduction, rebate and allowance accounts
• Prepares deduction accruals and reserves as part of the monthly closing process
• Produces weekly and monthly reports on open deductions, recoveries and write-offs for management
• Assists external auditors at fiscal year-end as required

Process Improvement and Collaboration

• Works with Sales, Customer Service, Shipping and Logistics to determine the root cause of deductions
• Recommends process, documentation and policy changes that reduce future deductions
• Assists customers and internal departments with questions involving deductions, credits and payments
• Supports Accounts Payable, Accounts Receivable and other company accountants as needed
• Performs other related duties as required

Qualifications

Education & Experience

• 1 years of experience in deductions management, accounts receivable or credit and collections, preferably in food, beverage or consumer packaged goods manufacturing
• Associate's or bachelor's degree in accounting or finance preferred

Knowledge, Skills & Abilities

• Strong working knowledge of Microsoft Excel, including pivot tables and lookup functions
• Experience with an ERP or accounting system
• Strong analytical and problem-solving skills with close attention to detail
• Ability to communicate effectively with customers and internal departments
• Ability to manage a high volume of open items and meet month-end deadlines

How to Apply: https://gregorypackaginginc.com/careers/

Experience and License Requirements

• Deductions Management