What are the responsibilities and job description for the Billing Assistant position at Gregor Industries, Inc.?
Company Description
Gregor Industries is a Long Island, New York-based independently owned commercial contracting company. Our highly experienced tradesmen are known for their exceptional craftsmanship and service, regardless of the project's size. At Gregor Industries, we are dedicated to providing 100% client satisfaction through reliable service, flexible and innovative programs, and friendly, tailored service. We emphasize strong design aesthetics, functionality, sound project management, and a commitment to craftsmanship in every project we undertake.
Role Description
We are seeking a detail-oriented and organized Billing Assistant to join our Finance Department. The ideal candidate will support the billing team by preparing, reviewing, and submitting invoices accurately and on time, assisting with accounts receivable tracking, and maintaining organized billing documentation across multiple projects.
Key Responsibilities
• Prepare and issue customer invoices in accordance with company standards and contract terms
• Review project billing schedules, contracts, and change orders to ensure accuracy
• Assist with lien waivers, payment applications (AIA format), and backup documentation
• Monitor accounts receivable and follow up on outstanding payments
• Coordinate with Project Managers and the Finance Department to resolve discrepancies
• Maintain organized digital and physical billing records
• Support monthly and quarterly reporting as needed
• Assist with other administrative and accounting tasks as assigned
Qualifications
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• 1–2 years of experience in billing, accounting, or administrative support (construction billing experience a plus)
• Strong attention to detail and accuracy
• Excellent organizational and communication skills
• Proficient in Microsoft Excel and accounting software (QuickBooks, Procore, or similar preferred)
• Ability to meet deadlines and work effectively in a fast-paced environment