Bookkeeper

Greer Relief has been a steadfast pillar in the Upstate community for 90 years, ensuring no neighbor goes hungry or loses their home. We understand the challenges faced by those in need and are committed to delivering vital services and empowering enrichment programs to our diverse community.

The Bookkeeper provides day-to-day bookkeeping and accounting support for Greer Relief & Resources Agency. This role ensures accurate and timely transaction processing, reconciliations, documentation, and month-end close support, while upholding strong internal controls and maintaining organized records to support audits, grants, and agency reporting. The Bookkeeper works under the direction of the Finance & Grants Manager and collaborates across the organization to support operational excellence.

Reports To Finance & Grants Manager

Essential Duties & Responsibilities:

Bookkeeping & Accounting

• Manage day-to-day bookkeeping transactions in QuickBooks under the direction of the Finance & Grants Manager, including coding, data entry, and reconciliations.

• Maintain accurate general ledger accounts, including preparing and adjusting journal entries.

• Reconcile bank and credit card accounts, investigate variances, and support corrective actions as needed.

• Ensure deposits are recorded accurately and supported by proper documentation.

Accounts Management (AP/AR)

• Process accounts payable with accurate coding, complete documentation, and required approvals; prepare payments for release/approval.

• Track and support accounts receivable processes, including partner billing and rent/building usage invoicing.

• Monitor accounts requiring special attention, including restricted donations and grant-funded expenditures, and flag exceptions promptly.

• Support donation documentation and organization when needed to ensure deposits and records are complete and accurate.

Monthly Close & Reporting Support

• Prepare monthly close items (bank/credit card reconciliations, AR/AP aging, deposit logs) and submit a close packet to the Finance & Grants Manager by an agreed deadline. 

• Ensure expenses and deposits are coded to the correct fund/class/grant and maintain supporting documentation for grant compliance. 

• Track partner receivables and provide an AR aging summary to the Finance & Grants Manager monthly. 

• Maintain organized digital files (invoices, receipts, deposit support) and assist with auditor PBC requests.

• Provide financial documentation/data support needed for grant reporting, in coordination with the Finance & Grants Manager.

Compliance & Controls

• Follow established internal controls and accounting procedures consistent with GAAP and nonprofit standards.

• Uphold professional ethics, confidentiality, and integrity in all financial and recordkeeping

• Support annual audit preparation and compliance reviews by maintaining clean, complete, well-organized records.

Collaboration & Continuous Improvement

• Collaborate with the Finance & Grants Manager, Executive Director, and program leaders to support accurate financial processes and organizational goals.

• Demonstrate flexibility, professionalism, and a shared commitment to Greer Relief’s mission.

• Contribute ideas to improve systems, documentation, and workflow efficiency.

• Perform other duties as assigned to support agency success.

Schedule

• Full-time exempt position with a standard Monday–Friday schedule.
• Occasional evening and weekend hours required based on program and neighbor needs.

Minimum Qualifications:

Education & Experience 

• Associate’s degree in Accounting, Finance, Business, or related field preferred (or equivalent relevant experience).

• 3–5 years of hands-on bookkeeping/accounting experience (nonprofit experience preferred).

• QuickBooks experience required (or comparable accounting system); experience with fund/class tracking and restricted funds preferred.

Skills & Attributes

• Strong attention to detail, accuracy, and accountability.

• Ability to manage multiple priorities and meet deadlines in a deadline-driven environment.

• Clear, professional written and verbal communication.

• Organized, efficient, self-motivated, and dependable.

• Mission- and values-driven with commitment to equity, inclusion, and professionalism.

Technology Skills

• Proficient with QuickBooks (or comparable accounting system).

• Working knowledge of Microsoft Office (especially Excel) and/or Google Workspace; comfort with scanning and digital file organization.

Other Requirements

• Must pass a criminal and financial background check.

• Valid driver’s license and reliable transportation required for work-related travel (if deposit runs/errands are assigned).

• Ability to sit, type, and communicate by phone for extended periods; ability to lift/move up to 10 lbs regularly and up to 30 lbs occasionally.

Compensation & Benefits:

• Part-time, non-exempt

• $17–$20/hour depending on experience.

• Mileage reimbursement for work-related travel (when applicable).

• Opportunities for professional development.

Schedule: 6–24 hours per week; flexible hours needed depending on month-end close/audit. Occasional evening/weekend hours may be required during close, audit prep, or time-sensitive deadlines.

Work Location: Regular, in-person attendance required; this is not a remote position.

The Ideal Candidate is detail-oriented, trustworthy, deadline-driven, and service-minded. They take pride in accurate bookkeeping, strong documentation, and clean reconciliations; communicate clearly; and work collaboratively with the Finance & Grants Manager and team to keep financial records timely, audit-ready, and aligned with grant and restricted funding requirements.

Greer Relief & Resources Agency is an equal opportunity employer and a drug-free workplace.