Administrative Assistant

Greer Relief is a nonprofit human service organization where every neighbor matters. We are dedicated to providing stability & empowerment to our neighbors. Greer Relief has been serving the Upstate community over 85 years by keeping food on the table and families in their homes. We seek to reflect the diversity of the community and are committed to partnerships that support healthy lifestyles and families. Our long-term goal is to help our neighbors identify and treat/correct/improve barriers, not just the immediate need, leading to long-lasting success. 

The Administrative Assistant is an in-person role responsible for providing high-level administrative support to the Executive Director (ED). This position requires a proactive and detail-oriented individual who excels at managing competing priorities, maintaining confidentiality, and anticipating needs. Responsibilities are clerical, administrative, and project-based and contribute to the seamless operation of meetings, events, and daily agency functions.

Reports To Executive Director

Primary Responsibilities

• Compose and prepare confidential correspondence, reports, and documents.
• Screen incoming calls, emails, and letters; respond independently when appropriate.
• Maintain the ED’s calendar: schedule meetings, events, travel, and other commitments.
• Provide calendar updates and engagement reminders daily, including prep materials and documentation.
• Take and transcribe confidential meeting minutes; prepare and distribute agendas.
• Coordinate logistics for internal and external meetings, including Board and committee meetings.
• Research, collect, and analyze information to prepare accurate and timely reports.
• Support internal team meetings, board/advisory meetings, and Greer Relief-hosted events, including coordination, communication with venues, set up/breakdown, and collaboration with team members.
• Arrange travel and manage expense reports and reimbursements for the ED and Board.
• Maintain accurate records and documentation to ensure compliance with governance requirements (meeting agendas, agency reports, attendance, materials distribution, etc.).
• Maintain a high level of confidentiality and discretion in all aspects of the role.

General Responsibilities

• Uphold the Ethical Standards for Human Service Professionals.
• Perform other duties as assigned.

Schedule

• Part-time, non-exempt; traditional work week with occasional evening/weekend hours.

Minimum Qualifications

Education & Experience

• Associate degree in Business Administration, Office Administration, or related field (Bachelor’s degree preferred)
• Minimum of two (2) years of experience in administrative support, office management, or a similar role (experience supporting executive leadership preferred). 
• Experience working in a nonprofit or mission-driven environment is a plus.

Skills & Abilities

• Strong organizational and time-management skills with meticulous attention to detail.
• High level of discretion and professionalism in handling sensitive and confidential information.
• Excellent verbal and written communication skills.
• Proven ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Self-starter with the ability to anticipate needs and work independently with minimal supervision.
• Strong interpersonal skills and ability to build relationships with diverse individuals and teams.
• Demonstrated commitment to the mission, vision, and culture of Greer Relief.
• Cultural competency and a team-oriented mindset to support an inclusive environment.

Technical Proficiency

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and social media platforms.
• Familiarity with file-sharing and digital filing systems (e.g., SharePoint).
• Experience with CRM or donor databases (e.g., CharityProud, Bloomerang, Salesforce) is a plus.
• Comfortable using office equipment such as copier, printer, scanner, etc.

Other Requirements

• Must be able to lift up to thirty (30) lbs.
• Must have a valid driver’s license and personal vehicle for work related travel.
• Must pass a criminal and financial background check.

Compensation & Benefits

• $17.50 – $19.00/hour, part-time (average 25 hours/week), based on experience
• Health Reimbursement Arrangement (HRA), mileage reimbursement for work-related travel, professional development opportunities

The Ideal Candidate is a proactive, highly organized professional with a strong sense of discretion and a passion for mission-driven work. They are a clear communicator—both written and verbal—and thrive in a collaborative, fast-paced environment. They take the initiative, are detail-focused, and consistently deliver high-quality work while supporting others and advancing the goals of the organization.

Greer Relief & Resources Agency is an equal opportunity employer and a drug-free workplace.