What are the responsibilities and job description for the Secretary - Instruction and Operations Department position at Greenwood School District 50?
Secretary Instruction & Operations Department
Greenwood School District 50 | District Office
Greenwood School District 50 is seeking a detail-oriented, organized, and dependable Secretary for the Instruction & Operations Department. This position provides administrative, operational, and financial support to district leadership and plays an important role in coordinating state and federal reporting, grant administration, student services, and other essential district operations.
The ideal candidate will demonstrate strong organizational and communication skills, attention to detail, sound judgment, and the ability to manage multiple responsibilities while maintaining the confidentiality of sensitive information.
Position Details
- Department: Instruction & Operations
- Location: District Office
- Reports To: Instruction & Operations Department Leadership
- Work Calendar: 240 Days
- Pay Scale: K240 Administrative Non-Certified Pay Scale
Essential Duties and Responsibilities
Grant Administration
- Coordinate grant award notifications and obtain required signatures for timely submission to the South Carolina Department of Education.
- Collaborate with department leadership and finance personnel to enter and maintain grant budgets in GAPS and GEMS.
- Process budget amendments and maintain accurate financial records.
- Prepare and submit required grant reports, including periodic reports and the annual McKinney-Vento grant report.
District Data Entry and Reporting
- Coordinate the district's Civil Rights Data Collection (CRDC), including retrieving information from PowerSchool and completing district-wide and individual school reporting requirements.
- Extract and organize PowerSchool data to prepare and submit biannual dropout reports in December and May.
- Ensure reporting deadlines are met and submitted information is accurate and complete.
Program Support and Departmental Operations
- Monitor Medical Homebound documentation and ensure required paperwork is submitted to Payroll.
- Refer complex instructional questions to the appropriate district administrators.
- Maintain and update daily employee personnel changes in the Raptor system.
- Coordinate Medicaid billing procedures for district nursing staff and the Department of Special Services.
- Provide administrative and operational support to the Human Resources Department as needed.
- Perform other duties as assigned.
Qualifications and Requirements
- High school diploma or equivalent required; associate degree or administrative certification preferred.
- Previous administrative or secretarial experience preferred, particularly in a public school district or educational setting.
- Experience with student information systems, such as PowerSchool, and state reporting or administrative systems, such as GAPS, GEMS, and Raptor, preferred.
- Strong organizational, time-management, and problem-solving skills.
- Excellent attention to detail and the ability to manage multiple tasks and meet established deadlines.
- Ability to handle confidential information with discretion and professionalism.
- Effective written and verbal communication skills.
Join Our Team!
If you are organized, service-oriented, and interested in supporting the effective operation of a public school district, we encourage you to apply to join Greenwood School District 50. This position offers the opportunity to contribute to district-wide programs and services that support our schools, employees, and students.
How to Apply: Interested applicants should apply online at www.gwd50.org.
Equal Opportunity Employer (EEO): Greenwood School District 50 is an equal opportunity employer and does not discriminate in its employment practices.