Office & Administrative Coordinator (Part-Time)

Position Title: Office & Administrative Coordinator (Part-Time)
Organization: Greenwich United Way
Schedule: 15–18 hours per week
Compensation: $35–$40 per hour

Job Purpose
Greenwich United Way is committed to strengthening our community by working to ensure all of Greenwich has the opportunity to be healthy, educated and self-sufficient. This part-time role supports that mission by ensuring the smooth, efficient day-to-day operation of the office and providing administrative support to leadership, staff, and the Board of Directors.

Primary Duties and Responsibilities
Perform a wide range of duties including, but not limited to, the following:

Reception & Front Office Support

• Serve as the first point of contact, answering phone calls and greeting visitors in a professional and welcoming manner
• Direct inquiries to appropriate staff and respond to general information requests accurately and promptly

Office Administration

• Prepare reports, correspondence, and documents using MS Office Suite and internal systems
• Organize and manage general communications, including routing incoming emails and voicemails
• Maintain organized filing systems and ensure accuracy of organizational records and databases
• Monitor and replenish office supplies; coordinate purchasing as needed
• Provide administrative support to staff across departments
• Coordinate maintenance and servicing of office equipment

Financial & Operational Support

• Assist with preparing bank deposits and basic financial documentation
• Support bank reconciliations and month-end processes as needed
• Assist with internal reporting and operational tracking

Board & Leadership Support

• Partner with the CEO and Board Chair to prepare meeting agendas and materials
• Coordinate logistics and ensure timely distribution of Board communications
• Take and draft meeting minutes for review
• Track and distribute action items following Board meetings
• Maintain and upload Board-related documents to the organization’s website

Qualifications

Knowledge, Skills, and Abilities

• Proficiency in:
• MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Email and internet applications
• Basic bookkeeping practices
• Strong organizational, time management, and communication skills
• Ability to manage multiple priorities with attention to detail
• Comfortable working in a collaborative, mission-driven environment
• Proficiency with standard office equipment

Experience

• 1–3 years of experience in an administrative or office support role, preferably in a nonprofit setting

Pay: $35.00 - $40.00 per hour

Work Location: In person

Benefits:

Salary : $35 - $40