What are the responsibilities and job description for the Site Coordinator position at Greenwich House Inc?
Position Title: | Site Coordinator – PS 19 EVCS |
Department: | Youth Services |
Reports To: | Youth Services Director |
Job Location: | New York, NY 10012 |
FLSA: | Non-Exempt |
Job Status: | Full-Time |
Availability: | Monday-Friday, 10am-6pm |
Department Head Approval: | Chief Health and Human Services Officer |
Benefits: | Medical, Dental & Vision Insurance, Commuter Benefits, Flexible Spending Account, 403b Retirement Plan, Worker’s Compensation, Short- & Long-Term Disability Insurance, Life Insurance, Holidays, Personal Time Off, Vacation Leave, Sick Leave, Competitive Remuneration.
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About Greenwich House
Founded in 1902 as a settlement house to help New York’s increasing immigrant population adjust to life in a new country, Greenwich House today offers a variety of programs and approaches that continue to provide thousands of New Yorkers with health and wellness support, education, personal enrichment, skills building and cultural experiences.
Position Summary
The Site Coordinator at PS 19 EVCS is the on-the-ground leader responsible for the daily execution of the Youth Services afterschool program. This role ensures smooth operations, high-quality programming, student safety, and strong collaboration with school staff, families, and the Youth Services team.
Responsibilities
Program Operations & Leadership
- Supervise daily operations of the afterschool program, ensuring a safe and enriching environment
- Oversee and support afterschool staff, providing guidance and ensuring proper coverage and engagement
- Serve as the liaison with the school community, including attending school events and coordinating with the Principal and APs, checking in daily and meeting weekly/biweekly
- Ensure safety protocols are followed
- Step into youth programming or activities as needed to ensure continuity and quality
- Establish a mix of enrichment, arts, and wellness programming aligned with student needs and academic support as identified by parents
- Plan, organize, and oversee culminating events and culturally enriching field trips
- Build strong relationships with parents, caregivers, and the broader school community
Family & Community Engagement
- Communicate with families regarding student progress, program updates, and upcoming events
- Encourage parent participation in events, trips, advocacy, and day-to-day program operations
Staff Support & Development
- Conduct monthly staff meetings and support ongoing professional development
- Ensure team culture aligns with youth-centered values and the goals of the program
- Approve staff time sheets
Program Quality & Strategy
- Collaborate with school leadership to align programming with school goals
- Capture and share success stories, photographs, and highlights with the Youth Services team
- Represent the afterschool program at community meetings and school-based events
Compliance & Reporting
- Oversee the submission of weekly site reports and receipts to the Youth Services Director
- Prepare monthly statistics, principal reports, grant documentation, and event flyers/newsletters
- Ensure all Youth Services onboarding and staff background checks are completed and documented
- Input weekly student attendance and coder entries via Doclink and BTQ
- Responsible for school permits, school meal applications for PS 15 & PS 19 EVCS as well as meals for holiday camps at PS 15
- Prepare all reports to include but not limited to Board, CHHSO, marketing, development, principal
- Complete all data entry for QIFolio for PS 19
- Maintain incident report logs and fire drill records
- Prepare monthly event flyers/newsletters and all parent and academy communications
Enrollment, Payments & Financial Tracking
- Oversee registration and enrollment systems
- Manage ACS vouchers, Sawyer tuition, refunds, and discounts/scholarships for Youth Services
- Coordinate scholarship requests and responses after decisions are made by the Director
Qualifications
- College degree or 3 years of experience as an after-school coordinator
- Use of online databases, Excel, Word, and other programs prior experience with DYCD Online and/or Youth Services
- Attention to detail
- Reliably meets commitments and accomplishes tasks on a timely basis
- Minimum of two years of work-related skill, knowledge, or experience is required
- Must have passion for Greenwich House mission and demonstrated interest in the field of education and youth development
- Able to work late afternoons and/or evenings
- Experience or knowledge of working with neurodivergent populations
- Must pass pre-employment background investigation including but not limited to employment history and criminal background check
Reasonable Accommodations Statement
To perform this job successfully, a successful candidate must be able to perform satisfactorily each essential duty. Reasonable accommodations may be made to enable qualified candidates with disabilities to perform these duties.
Equal Employment Opportunity
Greenwich House is strongly committed to the principle of equal employment opportunity for all individuals. All employment decisions and administration of all personnel policies are without regard to an applicant or employee’s actual or perceived race, religion, sex, age, national origin, creed, color, gender, sexual orientation or affectation, gender identity or expression (including transgender status), predisposing genetic characteristic, genetic information, pregnancy, ancestry, ethnicity, citizenship, alienage, military or veteran’s status, physical or mental disability, status as a victim of domestic violence, stalking offense and sex offenses, marital status, partnership status or any other status protected by federal, state or local law. For more information regarding Greenwich House and our EEO statement, please visit https://www.greenwichhouse.org/about/
Salary : $23 - $25
