Catering Sales Coordinator

Job description:

DELAMAR/ARTISAN - Luxury hotel in blue back square West Hartford is seeking a Catering Coordinator to join their dynamic team

RESPONSIBILITIES:

• Detail Contracted Events (i.e. – menu, set up, timeline, and logistics of the event)
• Meeting with booked clients as needed
• Responsible for all group billing including deposits, and final invoices for event and meeting balance.
• Coordinate with banquet services of Artisan to ensure an overall smooth and efficient group meeting experience.
• Verify and send out invoices for all meetings and events
• Maintain an inventory of office supplies.
• Prepare and maintain an inventory of wedding & meeting packets for site tours
• Maintain Social Media Accounts for the event department
• Maintenance of files for all future, current, and past groups
• Create and update the weekly event calendar. Responsible for circulating all BEOs and Floorplans, to appropriate departments
• Answer sales office phones, and take messages & inquiries for the Director of Catering & Catering Sales Manager when they are not in the office.
• Assisting Banquets department as needed with events
• Assisting Director of Catering with any additional tasks or projects.

Must be able to work occasional weekends

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Preferred)

Work Location: In person

Ideal Qualifications

• Interest in sales and hotel business
• Previous catering/events and/or hotel experience
• Detail-oriented and organized
• Outgoing and friendly personality
• Ability to work flexible hours

Experience:

• Hotel/Catering: 2 years (Preferred)