What are the responsibilities and job description for the Operations Administrator position at GreenWaste Recovery LLC?
Title: Operations Administrator
FLSA Status: Non-Exempt
Reports To: General Manager
Pay: $36.06-$40.87
About the Company:
GreenWaste has been an industry leader in recycling and waste diversion for over 40 years and is on a growth trajectory after private equity investment in 2021. Our business was founded on principles of environmental sustainability, and innovation is a cornerstone of our ongoing operations and growth strategy. GreenWaste specializes in all aspects of material collection, processing, and sales, tailoring our service offerings to the unique needs of our customers and communities, and helping to shape the evolution of the solid waste and recycling industry. We work directly with 20 municipalities and 50 jurisdictions, operate highly regulated facilities in 10 locations, and have 1,000 employees.
We are seeking an experienced, successful, and engaged Operations Administrator to join our team. This position is expected to work out of our office at 625 Charles Street in San Jose and limited job-related travel may be required.
Position Summary:
GreenWaste is seeking to fill the position of Operations Administrator to provide support to one or more facilities. The Operations Administrator supports the daily operations of one or more facilities by managing administrative functions ensuring smooth workflows and compliance with company policies. Based in San Jose, the position requires strong organizational skills, the ability to synthesize complex information quickly, and an initiative-taking approach to supporting operational efficiency.
Essential Functions and Responsibilities:
- Support the General Manager, monitor operational workflows, and identify areas for improvement.
- Prepare reports, presentations, and documentation for management.
- Coordinate schedules, meetings, and communications across departments. Assist with calendars and travel as needed.
- Ensure site compliance with company policies and regulatory requirements by partnering with the functional teams and the enterprise shared services.
- Support site onboarding, safety training, and record keeping of new staff in operational procedures.
- Liaison with vendors, clients, and internal teams to support operational needs.
- Assist and maintain office and operational inventory management.
- May be required to help support other administrative functions including but not limited to dispatch, or call centers as directed by the General Manager.
- Performs other duties as assigned.
Knowledge, Skills, and Abilities:
- Proficient with Microsoft Office Suite, including Excel and PowerPoint.
- Demonstrated ability to synthesize complex information quickly and accurately to support operational decisions.
- Strong analytical skills with the capacity to distill large volumes of data into clear, actionable insights.
- Proven aptitude for rapidly understanding new concepts and integrating diverse information sources.
- Skilled at summarizing key details from reports, meetings, and communications for cross-functional use
- Effective communicator with the ability to translate technical and operational information into organized, presentable formats.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to work collaboratively across teams and communicate effectively with diverse stakeholders.
- Proven ability to research, manage, and resolve complex assignments with sound judgment and initiative.
- Comfortable handling confidential information and exercising discretion under pressure.
- Track record of meeting deadlines and delivering actionable requirements in dynamic environments.
Qualifications:
- Education: Bachelor’s degree in Business Administration or a related field preferred.
- Travel: Willing and able to travel regionally up to 20% of the time, including overnight travel as needed.
- Location: Based at the corporate headquarters in San Jose, California; candidates residing out of state must be willing to relocate.
- Language Skills: Proficiency in English (verbal and written) required; Spanish language skills highly favorable.
- Industry Experience: Experience in waste management, recycling, logistics, or environmental services preferred.
- Technology: Familiarity with project management tools and ERP systems is a plus.
- Work Style: Adaptable and initiative-taking in dynamic environments; customer-service oriented with a positive attitude.
- Confidentiality: Comfortable handling confidential information with discretion and professionalism.
- Driver's License: Valid Class C driver license is required.
Physical Demands
- Ability to push, pull, and lift items weighing up to 25 lbs.
- Occasional walking and movement throughout facility or outdoor areas.
- Occasional exposure to outdoor weather conditions and environmental elements.
- Prolonged periods of sitting and working at a computer or desk.
Work Environment:
Standard Monday through Friday schedule with occasional evening and weekends for company events, operational needs and emergency coverage. Will be exposed to outdoor weather conditions.
Compensation and Benefits:
Financial compensation will be commensurate with applicable experience. GreenWaste offers a competitive benefits package, including paid time off, holiday pay, 401K benefits, FSA, and full employee coverage for medical, dental and vision insurance.
This Organization Participates in E-Verify. Esta Organización Participa en E-Verify.
GreenWaste provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and/or local laws.
Salary : $36 - $41