What are the responsibilities and job description for the Gifts Processor position at Greenville University?
Description
The Part-Time Gift Processing Assistant plays a critical role in supporting the Advancement team by ensuring all charitable gifts are processed accurately, efficiently, and in a timely manner. This position helps maintain the integrity of donor records, supports donor stewardship through prompt acknowledgments, and contributes to a positive donor experience.
This role is essential to the operational success of the Advancement Office and enables frontline fundraising staff to focus on donor engagement and revenue growth.
KEY RESPONSIBILITIES
Gift Processing & Data Entry
- Accurately process all incoming gifts, including checks, online gifts, pledges, matching gifts, and gifts-in-kind
- Enter and maintain gift and donor information in the Virtuous CRM system
- Ensure proper fund designation and coding for all gifts
- Maintain accuracy and integrity of donor records
Donor Acknowledgment & Stewardship Support
- Generate and distribute tax receipts and gift acknowledgments in a timely manner
- Assist in preparing donor stewardship communications and mailings
- Support efforts to ensure donors feel seen, valued, and appreciated
Reconciliation & Reporting
- Assist with daily and weekly gift batch reconciliation
- Coordinate with Finance to ensure accurate reporting and deposits
- Support month-end and year-end processes as needed
Administrative Support
- Respond to donor inquiries related to gifts and receipts
- Assist with data cleanup and record updates
- Support audit preparation and compliance needs
- Maintain confidentiality of donor information at all times
Requirements
Required
- High attention to detail and strong organizational skills
- Ability to handle confidential information with integrity
- Basic proficiency in Microsoft Office (Excel, Word)
- Strong written and verbal communication skills
- Ability to manage routine, deadline-driven tasks with accuracy
Preferred
- Experience with data entry or administrative support
- Familiarity with CRM systems (Virtuous or similar)
- Experience in nonprofit, higher education, or fundraising environments
KEY COMPETENCIES
- Accuracy and attention to detail
- Reliability and consistency
- Strong organizational skills
- Customer service mindset
- Ability to work independently and as part of a team
Compensation: $18-$20/hour
Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions and department budget. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Greenville University's Mission:
Greenville University is liberal arts University that empowers students for lives of character and service through a transforming Christ-centered education. Our hiring practices reflect our commitment to be a Christ-centered institution.
GREENVILLE UNIVERSITY: The university is located 50 miles east of St. Louis in an attractive residential community of approximately 7,000 people. Greenville was founded in 1892 and is affiliated with the Free Methodist Church yet draws students from 40 denominations. For additional information, please visit our website: www.greenville.edu.
Greenville University does not discriminate on the basis of race, color, age, sex, disability, family responsibilities, or national or ethnic origin, in employment opportunities, in keeping with applicable state and federal laws. In keeping with the mission of the institution, Greenville University seeks applicants with a strong commitment to the values and lifestyle of evangelical Christianity and who profess a personal relationship with Jesus Christ. As a Christian institution, we require faculty and staff to adhere to the University's Lifestyle statement and to enforce a religiously based code of conduct for all University employees. Women and minorities are encouraged to apply. Greenville University, as an educational institution affiliated with the Free Methodist Church USA, reserves the right to prefer employees on the basis of religion (Title VII, Sections 702-703, United States Civil Rights Act of 1964 as amended).
Salary : $18 - $20