What are the responsibilities and job description for the Office Administrator position at Greenport Construction, Inc.?
Greenport Construction, Inc. is a locally owned, small family business, dedicated to offering beautiful design & build pieces and amazing remodels to the greater SF/North Bay regions. Since opening 12 years ago, we have grown substantially and continue to grow as a team. This is an in-position and will be located at our shop, in San Rafael.
This position is for Office Manager. Some, but not all, of the tasks to expect are: answering phone calls and emails, organizing company receipts and data, assisting with basic data entry into various programs, communicating with vendors, making sure events get on the calendar, and acting as a personal assistant to the owners of the business and office manager, filing lien paperwork, keeping the office stocked with supplies, helping to coordinate project deadlines and needs with Project Managers, Assistant and Field crews, filing and requesting insurance certificates, and other various tasks.
The person applying for the role should have a knack for organization, works well within a team setting, and regards themselves as a self starter. Any background knowledge of construction is a plus, but is by no means a requirement.
Some optimal skills for this position would include experience in:
Data entry skills
A good knowledge of G-Suite (Gmail, Drive, Sheets)
Attention to detail and high level of organization
Being able to interface with clients / Customer Service skills
Basic filing
Comfortable with a fast paced environment
The ability to work independently with little supervision
Excellent communication skills
We are especially interested in candidates who have experience with the following;
Quickbooks
Data-Entry Experience (particularly Excel, Gantt charts, project management software such as Airtable)
Exposure to the world of construction, particularly carpentry
If interested, please make sure to learn about us through our website: www.greenportdesigns.com
This is a full time job that flows between 32-40 hours a week, depending on the demands of the business. Time-off requests are granted with appropriate advance communications and are generously offered.
To apply, please send a resume detailing relevant experience or a cover letter explaining why you'd be a good fit. Thank you!
Job Type: Full-time
Pay: $25.00 - $31.00 per hour
Benefits:
- 401(k)
- Flexible schedule
- Paid time off
Experience:
- Customer Service: 1 year (Preferred)
- Office experience: 1 year (Preferred)
- Data entry: 1 year (Preferred)
Work Location: In person
Salary : $25 - $31