Office Administrator (Legal & Operations Support)

Benefits:

• 401(k)
• Company parties
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Greenlink Energy Solutions


Greenlink Energy Solutions is building the next generation of commercial clean energy infrastructuredesigned for performance, resilience, and long-term value. We partner with organizations to deliver intelligent energy systems that reduce risk, control costs, and strengthen operational independence.

We are seeking a highly organized, detail-oriented Office Administrator (Legal & Operations Support) to support cross-functional operations with a strong emphasis on legal documentation, administrative systems, and internal coordination. This role is ideal for someone with a paralegal background who is also tech-savvy and comfortable working within CRM platforms and internal systems.

Position Overview
The Shared Services & Office Administrator plays a critical role in maintaining the structure, accuracy, and accessibility of key business documentation and administrative systems. This individual will support internal stakeholdersincluding leadership and in-house counselby ensuring processes are streamlined, records are organized, and reporting requirements are consistently met.

Key Responsibilities


Legal Documentation & Contract Management

• Prepare, format, and update legal and operational documents as requested by leadership
• Maintain organized, centralized records of contracts and agreements
• Categorize, file, and ensure accessibility of all documentation
• Support document tracking and version control to maintain accuracy and consistency
• Assist in-house counsel with administrative legal support

Grant Administration & Reporting

• Coordinate and manage monthly grant reporting requirements
• Gather, compile, and verify data for grant submissions
• Ensure reports are completed accurately and submitted on time
• Maintain organized records of all grant-related documentation

Systems & Administrative Coordination

• Manage and maintain internal systems, including KeyCafe access and tracking
• Support CRM and administrative platforms to ensure operational efficiency
• Identify opportunities to improve internal workflows and organization

Warranty & Asset Management

• Register warranties for HVAC equipment and maintain accurate records
• Track and organize warranty documentation for quick and easy retrieval

Inventory Management

• Maintain inventory of office equipment and supplies
• Track and manage Greenlink merchandise inventory
• Coordinate with internal teams to ensure accurate inventory levels

Billing & Documentation Support

• Submit PandaDoc billing requests for merchandise purchases
• Ensure all supporting documentation is complete, accurate, and properly recorded

Qualifications

• Preferred: Paralegal background or experience supporting legal teams
• Strong organizational and document management skills
• High attention to detail with a focus on accuracy and consistency
• Tech-savvy with experience in CRM systems and digital document platforms
• Ability to manage multiple priorities and meet deadlines
• Strong communication and coordination skills
• Proficiency in Microsoft Office and/or Google Workspace

Why Greenlink?
At Greenlink, we value clarity, accountability, and continuous improvement. This role is an opportunity to work at the intersection of operations, legal, and technologyhelping build the internal infrastructure that supports meaningful, real-world energy solutions.