What are the responsibilities and job description for the Temporary Attendance Clerk/Secretary December 2025-June 2026 position at Greenfield Central Community School District?
JOB GOAL: The Attendance Secretary is responsible for taking phone calls from parents concerning a students’ absence from school. Absences must be recorded properly in the software program.
ESSENTIAL FUNCTIONS:
Demonstrates skill and proficiency in carrying out assignments
Possesses skills and knowledge to perform the job competently
Skill at planning, organizing and prioritizing workload (For self and direct reports, If applicable)
Holds self accountable for assigned responsibilities; sees tasks through to completion in a timely manner
Proficiency at improving work methods and procedures as a means toward greater efficiency
Communicates effectively with supervisor, peers, and stakeholders
Demonstrates ability to work independently
Demonstrates ability to work cooperatively with supervision or as part of a team
Demonstrates reliability (attendance, punctuality, meeting deadlines)
Adeptness at analyzing facts, problem solving, decision making, and demonstrating good judgement
Displays fairness towards all colleagues
Record parents' communications concerning students’ absence from school.
Update student management system regarding students’ absences from school.
Sign students in and out from school during the student day.
Prepare passes for students who need to leave school.
Answers questions and provides information regarding school attendance policies and procedures.
Oversee Office Cadets.
Maintain confidentiality regarding student, parent, family and staff information.
The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation.
Complete other duties as assigned.
KNOWLEDGE, SKILLS & ABILITIES
Ability to carry out instructions furnished in written or oral form.
Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed.
Ability to understand, apply and use personal computers and software applications (e.g., Word).
Ability to work with a diverse group of individuals.
Ability to maintain confidentiality of information regarding students, employees and others.
Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work.
Ability to report work orally or in writing to supervisor as required.
Effective writing and verbal communication skills.
QUALIFICATIONS:
High School diploma or equivalent
One year of general clerical experience, preferred.
Motor Vehicle Operator's License or ability to provide own transportation.
PHYSICAL REQUIREMENTS:
Ability to stand for extended periods of time.
Ability to lift 25 lbs.
Ability to carry 25 lbs.
Ability to work at a desk, conference table or in meetings of various configurations.
Ability to see for the purpose of reading laws and codes, rules and policies and other printed material.
Ability to hear and understand speech at normal levels.
Ability to communicate so others will be able to clearly understand a normal conversation.
Ability to operate office equipment.
Ability to reach in all directions.
REASONABLE ACCOMMODATION:
The District will comply with all legal requirements relating to reasonable accommodation for employees and job applicants.
TERMS OF EMPLOYMENT:
Only for the remainder of the 2025-2026 School Year
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluations of Classified Personnel.
DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to perform this job.
The Greenfield-Central Community School Board of Trustees does not discriminate on the basis of the Protected Classes of race, color, national origin, sex (including transgender status, sexual orientation and gender identity), disability, age, religion, military status, ancestry, or genetic information which are classes protected by Federal and/or State law.
