What are the responsibilities and job description for the Executive Administrative Assistant position at Greene Naftali?
Role Description
Greene Naftali is looking for a full-time Executive Administrative Assistant. Responsibilities include but are not limited to greeting visitors to the gallery, answering phones, and providing general administrative support to owner. Candidate should be highly organized, self-motivated, able to interact comfortably with the public. Must be detail-oriented and comfortable working in a fast-paced environment with rapidly changing priorities. Salary commensurate with experience.
RESPONSIBILITIES
- Manage complex calendar for gallery owner, including but not limited to organizing meetings, coordinating outside appointments, and booking dinner reservations
- Book flights and prepare detailed itineraries for domestic and international travel
- Provide high-level administrative and technological support to the gallery owner
- Maintain clean and orderly appearance of the gallery and owner’s office daily
- Uphold visual standards across all gallery spaces open to the public
- Work with and support owner’s Sales Assistant to manage gallery owner’s schedule
- Field phone calls for the gallery; update voicemail; maintain general gallery e-mail account
- Greet both clients and visitors; address inquiries and connect clients with directors
- Make checklists for exhibitions and viewing rooms
- Track RSVPs for gallery dinners and events
- Pack and coordinate gallery book mailings
- Organize and order all supplies for office spaces
- Stock refrigerator and kitchen weekly
QUALIFICATIONS
- Bachelor’s degree required
- Minimum of 2 years of experience in a similar administrative role
- Excellent writing, verbal, analytical and organizational skills
- Outstanding attention to detail
- Ability to take initiative, prioritize multiple projects, and work well under pressure
- Proficiency with Mac environment preferred, familiarity with Artlogic preferred
How to apply
- Please send resume and cover letter to jobs@greenenaftaligallery.com. No phone calls.