Special Education District Administrative Assistant

Qualifications:

• High School diploma or equivalent
• General clerical skills
• Computer skills-knowledge of word processing program
• Must be of high moral character, courteous and dependable

Reports To: Special Education Supervisor, Special Education Assistant Supervisor

Supervises: N/A

Job Goals:

To assist the Special Education Supervisor in the provision of legal and compliant special programs.

Performance Responsibilities:

• In person job attendance
• Serves as liaison between Central Office and various school programs
• Maintains necessary homebound reports
• Performs general clerical duties involving typing letters/memos and filing records
• Maintains a record of requisitions issued, obtains purchase orders, orders materials and supplies, processes orders, verifies the packing slip with invoice or purchase order, records any damage, submits bill for payment, updates inventory list, and distributes materials to individuals
• Distributes all testing materials related to SE referrals
• Takes referrals for OT, PT, Psychologicals, and Intensive Intervention Committee Maintains paperwork related to referrals
• Assist department with State Department monitoring
• Maintains record of in-services and staff development activities provided through the SE Department
• Answers all phone calls to SE Department, responds appropriately to requests for information, and routes all calls to proper extension
• Types Psychologicals, processes contracted Psychologicals, and maintains Psychological files
• Processes all incoming and outgoing student records
• Compiles and maintains fixed assets inventory on the computer
• Compiles and maintains the special education inventory
• Copies necessary forms to be distributed to supervisors, principals, teachers, and staff
• Maintains files for yearly reports, helps prepare reports, and submits to SDE
• Maintains records and issues 1099's for contracted services annually
• Keeps inventory of textbooks and record of numbers assigned to teacher/student
• Assist with management of web-based IEP program
• Maintains confidentiality and adhere to FERPA, HIPAA (if applicable), and district policies
• Performs other duties as assigned

Capacity and Ability Requirements:

The usual job demands require the following physical requirements: speaking, some lifting (up to 50 lbs.), carrying, pushing, and/or pulling, some stooping, kneeling, and physical dexterity.

Terms of Employment:

Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the District.

Evaluation Procedures:

Performance of this job will be evaluated in accordance with the provisions of the Board's policy on evaluation of personnel.