What are the responsibilities and job description for the COUNTY FISCAL OPERATIONS OFFICER position at Greene County Pennsylvania?
Description
VACANCY NOTICE
POSTING DATE: 09/30/2026 CLOSING DATE: Until Filled
POSITION: County Fiscal Operations Officer - Human Services
DEPARTMENT: Greene County Human Services / Children & Youth Services
LOCATION: Fort Jackson Building
19 S Washington Street
Waynesburg, PA 15370
SALARY: Range $52,042.88 - $57,520.70
Management Pay Grade 11
Exempt Position
HOURS: 8:30 to 4:30 Monday - Friday - (1 Hour Unpaid Lunch)
Full Time - 35 Hours Per Week
BENEFITS: Health, Vision & Dental - First of month following date of hire
All Other Benefits - After 90 day probationary period
Excellent Time-Off Benefits
OVERALL OBJECTIVE OF JOB:
To direct, supervise, monitor and maintain the complex financial operations of the Human Services and Children and Youth Agencies; to establish fiscal policies and procedures; to serve as the responsible financial officer of the Human Services/Children and Youth Agencies; and to act as a liaison between federal and state officials in regard to the fiscal operations of the agencies.
ESSENTIAL FUNCTIONS OF JOB:
Human Services Duties
1. Assures compliance with all federal, state, and county accounting principles, practices, procedures and financial recordkeeping requirements.
6. Reviews invoices for payment and prepares check requests for expenditures and related reports/documents.
7. Prepares and monitors all provider contracts to assure compliance and consistency with County goals and financial resources.
8. Monitor providers for compliance on billing and their annual audits.
9. Utilizes computer and related accounting software as necessary to carry out the essential functions of the job.
10. Monitors providers for compliance on billing and their annual audits
Children and Youth Duties
22. Assures compliance with all federal, state, and county accounting principles, practices, procedures and financial recordkeeping requirements.
OTHER DUTIES OF JOB:
1. Attends meetings, training and conferences, seminars, and internal/external meetings related to the financial operations of the agency as required.
2. Maintains confidentiality of office affairs.
3. Performs other tasks as assigned by Human Services Chief Operating Officer and CYS Administrator to ensure the program quality and program requirements are maintained.
4. Performs other job-related duties as required.
SUPERVISION RECEIVED:
SUPERVISION GIVEN:
WORKING CONDITIONS:
1. Works indoors in adequate workspace, lighting, ventilation and temperatures.
2. Works with average indoor exposure to noise, stress and disruptions.
3. Normal indoor exposure to dust/dirt.
PHYSICAL/MENTAL CONDITIONS:
1. Must possess ability to record, convey and present information, explain procedures and follow instructions.
2. Must be able to sit for long periods throughout the workday, with intermittent periods of standing and walking and occasional twisting, bending, stooping, reaching as necessary to carry out job duties.
3. Medium work with occasional lifting/carrying of objects.
4. Sedentary work, with occasional coordination movements of fingers/hands to simple movements of feet/legs; torso necessary to carry out job duties
5. Must be in good general health and demonstrate emotional stability.
6. Must be able to cope with the physical and mental stress of the position.
7. Must be able to pay close attention to details, coordinate efficiently and concentrate on work.
QUALIFICATIONS:
A Bachelor's Degree in Accounting, Business/Public Administration, Finance or a directly related field; AND
Two years of progressively responsible professional finance and accounting experience, including One (1) year of Fiscal management/supervisory experience; or any comparable combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
1. Must be able to speak and understand the English language in an understandable manner in order to carry out essential functions of the job.
2. Must possess good communication and interpersonal skills.
3. Must possess ability to function independently, have flexibility and the ability to work effectively with co-workers and the general public.
4. Must possess the ability to maintain confidentiality in regard to County information and records.
5. Must possess technical knowledge of operating personal computers and other office equipment with accuracy and reasonable speed.
6. Must possess knowledge of modern office practices and procedures and the ability to perform same in an efficient manner.
7. Must possess mental alertness, clerical and math aptitude and a general knowledge of business, English and grammar and the ability to perform these skills with accuracy and within reasonable speed.
8. Must possess the ability to work independently on complex clerical tasks.
9. Must possess ability to compose replies to routine correspondence.
10. Must possess basic math skills and ability to accurately prepare required reports and mathematical record keeping.
11. Must possess ability to meet and interact effectively with co-workers and general public and to respond accurately to routine questions/inquiries regarding department operations and procedures.
HOW TO APPLY:
Interested internal candidates should send a resume and cover letter to the Human Resources Department.
External candidates should complete an online application at www.greencountypa.gov.
In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the Employer.
The County of Greene is an Equal Employment Opportunity Employer.
VACANCY NOTICE
POSTING DATE: 09/30/2026 CLOSING DATE: Until Filled
POSITION: County Fiscal Operations Officer - Human Services
DEPARTMENT: Greene County Human Services / Children & Youth Services
LOCATION: Fort Jackson Building
19 S Washington Street
Waynesburg, PA 15370
SALARY: Range $52,042.88 - $57,520.70
Management Pay Grade 11
Exempt Position
HOURS: 8:30 to 4:30 Monday - Friday - (1 Hour Unpaid Lunch)
Full Time - 35 Hours Per Week
BENEFITS: Health, Vision & Dental - First of month following date of hire
All Other Benefits - After 90 day probationary period
Excellent Time-Off Benefits
OVERALL OBJECTIVE OF JOB:
To direct, supervise, monitor and maintain the complex financial operations of the Human Services and Children and Youth Agencies; to establish fiscal policies and procedures; to serve as the responsible financial officer of the Human Services/Children and Youth Agencies; and to act as a liaison between federal and state officials in regard to the fiscal operations of the agencies.
ESSENTIAL FUNCTIONS OF JOB:
Human Services Duties
1. Assures compliance with all federal, state, and county accounting principles, practices, procedures and financial recordkeeping requirements.
- Develop proposed budgets and monitor approved budgets for the Human Services based on funds allocated.
- Develops and reviews fiscal objectives of the agency to assure maximum reimbursement from funding sources for the Human Services Programs.
- Develop various periodic financial reports in a timely manner regarding budgets and grants status for the Agency Chief Operating Officer and Program Administrators as required.
- Designs, implements and maintains billing system of funding sources.
6. Reviews invoices for payment and prepares check requests for expenditures and related reports/documents.
7. Prepares and monitors all provider contracts to assure compliance and consistency with County goals and financial resources.
8. Monitor providers for compliance on billing and their annual audits.
9. Utilizes computer and related accounting software as necessary to carry out the essential functions of the job.
10. Monitors providers for compliance on billing and their annual audits
- Develops budgets for new funding proposals/sources/grants.
- Reviews, verifies, and processes employee expense vouchers, service provider's invoices, and all other payment requests and verifies availability of funds.
- Ensure expenditures are allocated to the appropriate funding sources and reimburses the County's General Fund on a regular basis.
- Completes all quarterly and annual fiscal reports and ensures submission of the same within the required time frames to various funding sources.
- Prepares Contracts annually and prepares contracts when needed for services throughout the fiscal year.
- Works cooperatively and independently with service providers and resolves conflict in a positive manner.
- Reconciles all checking accounts for the Human Services agency.
- Reviews all purchase order requests as to eligibility within the funding sources and places orders.
- Assists with Federal, State and County Audits.
- Ensures proper submission of CCRI POMS data to the State, annually and bi-annually.
- Timely submission of internal billing to the Managed Care Organization/MCO
Children and Youth Duties
22. Assures compliance with all federal, state, and county accounting principles, practices, procedures and financial recordkeeping requirements.
- Develop proposed budgets and monitor approved budgets for the Children and Youth Agencies based on funds allocated.
- Develop and review fiscal objectives of the agency to assure maximum reimbursement from funding sources for the Children and Youth Agency.
- Provide assistance to all agency Administrator, Case Manager supervisors, Casework Supervisors and county staff, as necessary, regarding agency fiscal-related matters.
- Develop various periodic financial reports in a timely manner regarding budgets and grants status for the Agency Administrator and others as required.
- Designs, implements and maintains billing system of funding sources.
- Utilizes computer and related accounting software as necessary to carry out the essential functions of the job.
- Develops budgets for new funding proposals/sources/grants.
- Reviews, verifies, and processes employee expense vouchers, service provider's invoices, and all other payment requests and verifies availability of funds.
- Ensure expenditures are allocated to the appropriate funding sources and reimburses the County's General Fund on a regular basis.
- Completes all quarterly and annual fiscal reports and ensures submission of the same within the required time frames to various funding sources.
- Reviews with the Contract Monitor all services provider/vendor contracts to assure program and fiscal compliance and consistency with federal and state goals and agency financial resources.
- Works cooperatively and independently with service providers and resolves conflict in a positive manner to ensure whole building collaboration and teamwork.
- Reviews all checking accounts for the agency as assigned.
- Reviews all purchase requests as to eligibility within the funding sources.
- Prepares Treasurer's report for the Children and Youth Advisory Board and attends their meetings as requested.
- Assists with Federal, State and County Audits
OTHER DUTIES OF JOB:
1. Attends meetings, training and conferences, seminars, and internal/external meetings related to the financial operations of the agency as required.
2. Maintains confidentiality of office affairs.
3. Performs other tasks as assigned by Human Services Chief Operating Officer and CYS Administrator to ensure the program quality and program requirements are maintained.
4. Performs other job-related duties as required.
SUPERVISION RECEIVED:
- Receives regular instructions and supervision from the county Human Services Chief Operating Officer and Children and Youth Administrator.
SUPERVISION GIVEN:
- Supervises Human Services and CYS fiscal/accounting staff.
WORKING CONDITIONS:
1. Works indoors in adequate workspace, lighting, ventilation and temperatures.
2. Works with average indoor exposure to noise, stress and disruptions.
3. Normal indoor exposure to dust/dirt.
PHYSICAL/MENTAL CONDITIONS:
1. Must possess ability to record, convey and present information, explain procedures and follow instructions.
2. Must be able to sit for long periods throughout the workday, with intermittent periods of standing and walking and occasional twisting, bending, stooping, reaching as necessary to carry out job duties.
3. Medium work with occasional lifting/carrying of objects.
4. Sedentary work, with occasional coordination movements of fingers/hands to simple movements of feet/legs; torso necessary to carry out job duties
5. Must be in good general health and demonstrate emotional stability.
6. Must be able to cope with the physical and mental stress of the position.
7. Must be able to pay close attention to details, coordinate efficiently and concentrate on work.
QUALIFICATIONS:
- EDUCATION/TRAINING:
A Bachelor's Degree in Accounting, Business/Public Administration, Finance or a directly related field; AND
- WORK EXPERIENCE:
Two years of progressively responsible professional finance and accounting experience, including One (1) year of Fiscal management/supervisory experience; or any comparable combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
1. Must be able to speak and understand the English language in an understandable manner in order to carry out essential functions of the job.
2. Must possess good communication and interpersonal skills.
3. Must possess ability to function independently, have flexibility and the ability to work effectively with co-workers and the general public.
4. Must possess the ability to maintain confidentiality in regard to County information and records.
5. Must possess technical knowledge of operating personal computers and other office equipment with accuracy and reasonable speed.
6. Must possess knowledge of modern office practices and procedures and the ability to perform same in an efficient manner.
7. Must possess mental alertness, clerical and math aptitude and a general knowledge of business, English and grammar and the ability to perform these skills with accuracy and within reasonable speed.
8. Must possess the ability to work independently on complex clerical tasks.
9. Must possess ability to compose replies to routine correspondence.
10. Must possess basic math skills and ability to accurately prepare required reports and mathematical record keeping.
11. Must possess ability to meet and interact effectively with co-workers and general public and to respond accurately to routine questions/inquiries regarding department operations and procedures.
HOW TO APPLY:
Interested internal candidates should send a resume and cover letter to the Human Resources Department.
External candidates should complete an online application at www.greencountypa.gov.
In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the Employer.
The County of Greene is an Equal Employment Opportunity Employer.
Salary : $52,043 - $57,521