What are the responsibilities and job description for the Project Assistant position at GreenArrow?
Is This Where You’re Meant To Be?
At Midwestern Electric, a GreenArrow Company, we believe purpose and passion go hand in hand. So ask yourself—is this where you’re meant to be?
As a Project Assistant, you’ll play a crucial role in supporting our Project Managers by handling essential administrative, coordination, and tracking tasks that keep projects on schedule and within budget. This position is ideal for someone who thrives in a detail-oriented, collaborative environment and enjoys keeping teams organized and informed. Your efforts will help ensure that every project runs smoothly, efficiently, and in alignment with our commitment to safety, quality, and operational excellence.
Here, your growth matters. We’re a company that continuously invests in its people—offering meaningful work that evolves with you, continuous learning and mentorship, and a clear path for advancement. You’ll enjoy a collaborative, fun environment where life-long relationships are built and values guide every decision we make: Protect What Matters; Empower Our People; Unwavering Commitment to Our Customers; Trust Through Loyalty, Honesty, and Transparency; and a Relentless Pursuit of Excellence. Whether you’re based in one of our East, Midwest, or Southeast offices or working remotely from the Eastern U.S., you’ll find belonging, flexibility, and opportunity—backed by competitive compensation, annual bonus potential, and comprehensive benefits.
As our CEO, Lloyd Kuehn, reminds us:
“We take pride in our mission to provide safer and smarter infrastructure solutions for our communities. We differentiate ourselves in our markets because we have committed partners - our people - who are at the heart of business and pursue excellence in everything we do. We focus on exceptional experiences for our people, including protection, development, and engagement. Here, you’re joining a community that invests in you and celebrates your growth. We are setting the standard for exceptional leadership and professionalism across our industry.”
That’s what makes Midwestern more than just a company—it’s a community of collaborators, problem solvers, and growth drivers who believe that doing great work also means doing good work.
If this sounds like the place where your purpose meets your potential—then yes, this is where you’re meant to be.
How You’ll Make an Impact
The Project Assistant supports Project Managers by ensuring that all project documentation, communication, and coordination are handled efficiently and accurately. You will serve as the central point of contact between field teams, accounting, and subcontractors to help projects progress smoothly from start to finish.
- Maintain and organize job contract documents, large material purchase logs, and uninstalled material quantity logs.
- Review weekly timesheets to ensure labor hours are accurately recorded and allocated to the correct projects prior to submission to accounting.
- Track estimated vs. actual labor hours and flag discrepancies for review.
- Monitor scope changes and ensure receipt and proper documentation of all change orders.
- Track subcontractor change orders, confirm work completion, and verify invoice accuracy against work performed.
- Collaborate with the Project Manager and General Foreman to monitor and resolve project issues related to materials, labor, and subcontractors.
- Monitor daily material installations and generate a weekly installation report for accounting purposes.
- Participate in weekly meetings with the Project Manager to review Work-In-Progress (WIP) reports and project status.
What You Bring
- Strong organizational and communication skills
- High attention to detail and accuracy
- Effective time management and ability to prioritize
- Team-oriented with a collaborative mindset
- Proficiency with Microsoft Office Suite and project management tools
- Problem-solving mindset and adaptability in a fast-paced environment
- Ability to lift up to 25 lbs occasionally and walk construction sites as needed
About Us
GreenArrow unites exceptional infrastructure services companies across the United States to deliver safer, smarter, and more efficient solutions for our communities. Our family of companies—Midwestern Electric, Kuharchik Construction, Bear Electrical Solutions, Hinson Electric, and Earthbound Electric—are trusted providers of specialized electrical infrastructure services, including the installation and maintenance of traffic signals, streetlighting, and intelligent transportation systems.
Backed by CAI Capital Partners, a visionary private equity firm based in Vancouver with over three decades of experience and more than $1.6 billion invested in founder-led businesses, GreenArrow is expanding organically and through strategic acquisitions. This partnership fuels our shared commitment to innovation, collaboration, and service excellence. CAI was recently named to Inc.’s 2024 List of Founder-Friendly Investors (source).
Learn more at greenarrow.com and caifunds.com.
Equal Opportunity for All: Our Promise
Midwestern Electric, a GreenArrow Company, is committed to creating an inclusive workplace where everyone feels valued, respected, and supported. We proudly embrace equal opportunity for all employees and applicants, without regard to race, ethnicity, creed, gender, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.