What are the responsibilities and job description for the Administrative Assistant position at Green Whale Construction?
Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Your energy and enthusiasm will help create a positive environment where team members can thrive and focus on their core responsibilities. This paid position is perfect for someone eager to grow their career in office management and administrative support.
Responsibilities
- Manage front desk duties, greeting visitors with professionalism and warmth while maintaining a welcoming atmosphere
- Operate multi-line phone systems, screen calls, and direct inquiries efficiently to the appropriate departments or personnel
- Handle data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
- Organize and maintain filing systems, ensuring documents are easily accessible and properly stored
- Support calendar management by scheduling appointments, meetings, and coordinating events with attention to detail
- Provide customer support through courteous phone etiquette, email correspondence, and in-person interactions
- Assist with clerical tasks such as proofreading documents, preparing reports, and managing office supplies to ensure smooth daily operations
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Excellent written and verbal communication skills; bilingual abilities are a plus
- Experience with office management systems including multi-line phone systems and front desk procedures
- Knowledge of clerical tasks such as filing, data entry, proofreading, and calendar management
- Familiarity with QuickBooks or bookkeeping software for basic financial recordkeeping
- Exceptional customer service skills combined with professional phone etiquette and time management abilities
- Previous office experience in administrative or medical/dental receptionist roles is highly desirable
Join us to be part of a vibrant team dedicated to excellence in office administration! Your enthusiasm and expertise will make a meaningful difference every day.
Pay: From $28.00 per hour
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Queen Anne, WA 98109
Salary : $28