What are the responsibilities and job description for the Facilities Manager position at Green Valley Recreation?
Under the direction of the COO, the Facilities Manager oversees preventive maintenance and responsive repairs, and facilitates an extensive list of annual maintenance, repair, and replacement projects for seventeen facilities, including eight dynamic recreation centers, six neighborhood clubhouses, and two administrative sites.
Green Valley Recreation, a private member non-profit, serves over 13,000 households in Green Valley, with a mission to provide excellent facilities and services that create opportunities for recreation, social activities, and leisure education to enhance the quality of our members’ lives. The majority of members are retirees, many of whom are in residence only in the wintertime. The Facilities Maintenance department is comprised of four divisions: Maintenance, Aquatics, Landscaping, and Project Management/Admin.
Working closely with the COO, the Facilities Manager will initially be responsible for the Maintenance division (9 staff), warehouse management (1), and the annual scheduled projects as described above. Over time, the Aquatics (6) and Landscaping (6) divisions will shift from the COO to the Facilities Manager, and compensation will be adjusted accordingly.GVR’s Facilities Maintenance Department is a fast-paced, but light-hearted work environment. Excellence is encouraged through camaraderie, training, and mutual support. The successful Facilities Manager will have high standards, but a hearty sense of humor and a can-do attitude.
Essential Job Functions
In collaboration with division supervisors, ensure GVR’s compliance with current local fire code, Pima County building code, and OSHA /ADOSH regulations.
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Development and presentation of routine safety meetings and PPE compliance.
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Developing and maintaining effective working relationships with the local fire marshal’s office
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In collaboration with the Project Management team, oversee an annual maintenance/repair/replacement schedule and the associated $1-$2mm budget.
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Assist in developing annual work plans
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Retain and supervise contractors to ensure projects are completed on time, on budget, and to established specifications
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Communicate the status of projects that entail service interruptions or are otherwise disruptive to other departments
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Assist in securing contractors for unscheduled maintenance and repairs that are beyond the skillset or capacity of the GVR teams.
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With supervisors, monitor and audit staff performance and create improvement plans as needed.
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With supervisors, develop ongoing education opportunities for existing staff, and onboarding and basic training for new staff
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Develop comprehensive digital files for each facility to include finish schedules, equipment, preferred vendors, unique characteristics, etc.
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Ensure proper inventory of materials, supplies, tools, and equipment needed to ensure facilities are maintained in the best condition possible given the resources provided
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Develop preventive maintenance schedules and Standard Operating Procedures to reduce service interruptions and ensure quality work.
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Ensure company policies and procedures are observed
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Communicate anticipated or emerging problem trends, and suggest solutions to the COO.
Ancillary Job Functions
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Other duties as assigned.
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Required Qualifications – Required qualifications to effectively perform the job. An equivalent combination of education, training and experience will be considered. (Additional requirements may be designated by position.) |
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Associates or trade school certificate/diploma or equivalent training and experience
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Minimum 5 years facilities maintenance experience
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Minimum 5 years supervision/management experience
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IFMA Certified Facility Manager preferred
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Must achieve OSHA 30 certification within six months of hire
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Must maintain a valid, current driver’s license.
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Must maintain CPR certification.
The Facilities Manager works in a combination of office, field, and active job-site settings across GVR’s seventeen locations. Administrative and planning duties are typically completed in an office, while regular on-site time is expected at recreation centers, clubhouses, pools, and landscaped grounds. The role also requires frequent work outdoors on building and repair sites, including areas with construction activity, noise, dust, equipment, and varying weather conditions. Routine travel between facilities is part of the workweek, along with close coordination with supervisors, staff, vendors, and contractors throughout the day.
Disclaimer: This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. Management reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Management reserves the right to change job descriptions, job duties, functions, and requirements. |
Salary : $60,958 - $76,197