Fiscal Specialist 1

The Fiscal Specialist 1 performs detailed fiscal work under general supervision of the Student Financials and Accounts Receivable Assistant Manager. The position uses an automated system to compile billing information, compute billing amounts, record receivables, prepare billing documents, and maintain student/accounts receivable files. The Fiscal Specialist I maintains and modifies the accounting system of the college by reconciling, reviewing, and adjusting accounts using a variety of methods and reports. The position also performs collection activity for the college.

COLLABORATION & STAKEHOLDER ENGAGEMENT: 

• This position requires to work, communicate, and coordinate with other departmental process and procedures.
• Able to ask the questions from other departments to receive clarifications on policies and procedures. 
• Listens to students/customers on their needs and what information they require and direct them to the appropriate departments. • Must be able to answer inquiries from other departments regarding policies and procedures for Student Financials/Cashier’s Office. 
• Able to be proactive in doing initial research and analysis of potential issues. Issues that arise from the same situations and patterns affecting multiple students/customers. 
• Able to communicate potential issues to the Student Financials and Accounts Receivable Assistant Manager

ABOUT THE COLLEGE:

Green River College's student body is made up of approximately 41% Academic Transfer students, 34% Professional-Technical students, 15% Adult Basic Education student, and 3% Applied Bachelor degrees.  Green River College has four campuses, including the main campus in Auburn, Washington, with satellite campuses in Kent, downtown Auburn, and Enumclaw.  Green River programs serve high school graduates, Running Start students (dual enrollment in local high schools and the college), those seeking retraining for the workforce, international students, students learning English, and Continuing Education students. Green River's service areas are increasingly ethnically diverse, comprising African Americans, African immigrants, Asian Americans, Asians, Latinx, Native Americans, Pacific Islanders, and Middle Eastern Americans, among other communities.

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION:

We commit to be an anti-racist institution where all students, faculty, and staff receive the access, resources, and services needed to achieve their educational, career, and personal goals. Green River College makes social and economic justice, equity, and inclusion our highest priorities.

The Green River College definition of equity encompasses all identities, including but not limited to race, ethnicity, economic status, gender identity, sexual identity, disability, religion/spirituality, immigration status, age, and culture. We understand individual needs vary widely, and the effects of discrimination and historical oppression must be taken into account while aiming for equitable opportunities and outcomes for all.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Answer a variety of questions and manage potentially stressful situations with a diverse population in a courteous and professional manner.
• Receives cash, checks, and/or credit card payments for student related transactions.
• Issues computerized or manual receipts for payments received by cash, checks, or credit card.
• Maintains records of funds received, distributed, and transferred.
• Maintains and/or enforces security procedures to ensure safety of funds. 3 Updated 11.2025 
• Process departmental deposits efficiently and accurately. 
• Balances records at the end of the workday. 
• Maintains student files, reviews, and records outside vouchers into the college’s automated ctcLink system for proper payoff activity.
• Provides fiscal support to the college by using an automated system to record information into the ctcLink accounting system. 
• Compiles information from the college’s accounting system to prepare timely and accurate student invoices and/or receipts to reflect student accounts.
• Investigates, research and identifying past due amounts owed to the college and advises on resolution. 
• Assist, explain, and advise students about tuition and fee rates, tuition due dates, payment options, refund policies, and other policies and procedures. Provide consistent and accurate information with following the FERPA guidelines.
• Initiates processing of complex cashiering transactions through the receipt of cash, check, EFT payments, third party vouchers and/or credit card for a variety of charges into customer accounts. • Exercises independent judgment in interpreting and applying rules and regulations to resolve problems.
• Attend work-related meetings/trainings from State Board Training, Canvas, and other resources.
• Any additional duties as assigned by Student Financials and Accounts Receivable Assistant Manager.

Minimum Qualifications

• Two years of relevant accounting experience or equivalent education/experience. 
• Demonstrated successful experience working accurately with numbers. 
• Proficiency in Microsoft Excel, Word, and Outlook

Required Training:

• Non-discrimination 
• Ethics
• Child Abuse and Neglect
• Safety Orientation
•  Title IX
•  Procurement 101
• FERPA
• PCI compliance training

WORKING CONDITIONS:

• Must be able to sit for extended periods at a desk/computer workstation. 
• Frequent repetitive arm, hand, and finger motions. 4 Updated 11.2025
• Frequent use of computer and exposure to terminal screen in performing work assignments.
• Work in an office setting with frequent interruptions. 
• Must be able to maintain “regular and predictable attendance.” 
• May need to carry, lift or move equipment/supplies up to 25 lbs. 
• Work schedule: Monday through Friday, 9:00 am to 5:00 pm

Supplemental Information:

At this time, Green River College is not sponsoring for H1-B Visas.
  
All offers of employment are subject to background checks. (Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.)
 
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law RCW 28B.112.080.
  
Green River College is a tobacco free campus. For more information on the tobacco policy, please visit the following link: https://www.greenriver.edu/campus/policies-and-procedures/general-administrative-policies/ga-2-tobacco-use-policy/
  
Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report— Green River College’s Annual Safety and Fire Report is available online at www.greenriver.edu/CleryASFR, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 253-288-3350.
  
The following person has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Human Resources, 12401 SE 320th Street, Auburn, WA 98092-3622, (253) 288-3320.
 
To request disability accommodation in the application process, contact the Disability Support Services at (253) 833-9111, ext. 2631; TTY (253) 288-3359.
 
Equal Opportunity Employer and Statement of Non-Discrimination:  Green River College does not discriminate on the basis of race, color, national origin, citizenship or immigration status age, perceived or actual sensory,  physical or mental disability, pregnancy, genetic information, gender, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran  or military status, or the use of a trained guide dog or service animal.
  
Green River College prohibits discrimination on the basis of sex, including sex-based harassment, and sex discrimination in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment. Inquiries about Title IX may be referred to Green River College’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights, or both.
 
Reporting
Any employee, student, applicant, or visitor who believes that he, she or they have been the subject of discrimination or harassment should report the incident or incidents to the College’s appropriate Title IX Coordinator identified below. If the complaint is against that Coordinator, the complainant should report the matter to the President’s office for referral to an alternate designee.
 
For students/employees/public/visitors/applicants:Korland Simmons, Title IX Coordinator • Equity, Diversity, Inclusion 

Salary : $3,581 - $3,752