What are the responsibilities and job description for the Administrative Assistant position at Green Light Distribution?
Green Light Distribution is seeking a friendly and organized Receptionist/Admin Assistant to join our team. The ideal candidate will be the first point of contact for our company, providing a warm and professional welcome to visitors and callers. This role involves managing the front desk, handling administrative tasks, and supporting various departments with clerical duties.
Responsibilities:
- Greet and welcome guests as soon as they arrive at the office.
- Notify relevant employees when visitors arrive.
- Answer, screen and forward incoming phone calls.
- Ensure reception area is tidy and presentable, with all necessary stationery and material.
- Receive, sort and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Order front office supplies and keep inventory of stock.
- Arrange travel and accommodations.
- Assist with data entry, filing, and maintaining office records.
- Support various departments with administrative tasks as needed.
Relevant Work Experience and Requirements:
- High school diploma or equivalent; additional education or certifications are a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong communication and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Must be at least 21 years old
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift to 15 pounds at times.
- Able to travel as needed.
Work Environment:
The work environment conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be comfortable with various noise levels, at times, can be loud
- Warehouse temperatures can vary throughout the seasons
* Must be able to perform all the essential duties of the job with or without reasonable accommodation.
About Green Light Distribution:
Green Light Distribution was established to even the playing field. With experience as both the supplier and the wholesaler, the team at Green Light Distribution found it pertinent to change the status quo. We are a distribution company that provides services for the small to mid-size wine and craft spirits brands. Our goal is to help these small to mid-size companies continue to grow and take market share from the big guys.
The opportunity to work at Green Light Distribution:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Employer Paid AD&D Insurance
- Voluntary Life Insurance
- Voluntary Short Term Disability Insurance
- Paid Time Off (PTO)
Green Light Distribution is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, marital status, or any other characteristic protected by applicable law.