What are the responsibilities and job description for the Administrative Assistant position at Green Haven Adult Day Program?
Administrative Assistant – Adult Day Care Program
Position Summary
The Assistant supports the Program Director with the daily operations of the Adult Day Care Program in compliance with the Missouri Department of Health and Senior Services (DHSS). This role assists with program oversight, participant care coordination, staff support, and regulatory compliance to ensure a safe, structured, and person-centered environment for participants.
Essential Duties and Responsibilities
Part Time with Flexible Hours!
Program Operations & DHSS Compliance
- Assist the Program Director in maintaining compliance with Missouri DHSS Adult Day Care regulations
- Help maintain required documentation, including staff files, training records, participant records, attendance logs, fire drill logs, and emergency preparedness documentation
- Assist with preparation for DHSS inspections, surveys, and follow-up compliance activities
- Participate in and document fire drills, emergency preparedness drills, and safety inspections
- Support implementation of policies and procedures as written
- Assist with implementing daily structured activities as required by DHSS
- Support adherence to individualized participant care plans
Program & Participant Support
- Assist with special events, therapeutic activities, and community outings
- Support communication between families and the program as directed by the Program Director
- Assist with documentation of family contacts and concerns
Staff & Administrative Support
- Assist with staff orientation and documentation of required training per DHSS regulations
- Support monitoring of staff compliance with participant rights, safety procedures, and care requirements
- Assist with scheduling, attendance tracking, and recordkeeping
- Assist with ordering and maintaining program supplies
- Perform clerical and administrative duties as assigned
Qualifications
- High school diploma or GED required
- Experience working with older adults, individuals with dementia, or adults with disabilities preferred
- Experience in an adult day care, healthcare, or social services setting preferred
- Knowledge of or willingness to learn Missouri DHSS Adult Day Care regulations
Join our team at Green Haven Adult Day Program and make a meaningful difference in the lives of our participants every day!
Job Type: Part-time
Pay: $15.00 - $18.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $15 - $18