What are the responsibilities and job description for the Construction Administrative Assistant position at Green Forever Landscaping and Design, Inc.?
Job is upheld to a 90 day probationary period. Please do not call our office in regards to your resume. You will receive a call if we are interested in setting up a interview with you. Thank you.
If selected: Covid testing will be required prior to interview or before start date.
The Executive Assistant performs a wide range of administrative and office support activities for managers to facilitate the efficient operation of the organization. Maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking up and delivering items; serving customers.
Responsibilities and job profile of an Executive Assistant are as follows:
- Answers, screens, and transfers inbound phone calls.
- Receive and direct visitors and clients.
- General clerical duties including photocopying, fax, and mailing.
- Maintain electronic and hard copy filing system.
- Retrieve documents from email and filing system.
- Handle request for information and data
- Prepare written responses to routine inquiries.
- Compose contracts from blueprints.
- Prepare and modify documents including contracts, correspondence, reports, drafts, memos and emails.
- Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
- Maintain office supply inventories.
- Coordinate maintenance of office equipment.
- Coordinate and maintain records for staff, telephones, and parking.
- Performs related work as assigned.
- Preparing job correspondence, RFP’s, RFI’s, and job reports
- Preparing and managing construction subcontracts
- Managing subcontract related supporting documents
- Managing subcontractor RFI inquiries and preparing responses
- Managing and updating job procedure binders
Requirements:
- 7 years experience or more
- A background in construction is highly recommended
- A background in mathematics is highly recommended
Job Type: Full-time
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative: 7 years (Required)
Salary : $14 - $22