What are the responsibilities and job description for the Staffing Coordinator and Administrative Assistant | Event Cleaning for the New York State Fair position at Green Event Ninjas Inc.?
About Green Event Ninjas
At Green Event Ninjas we work with event producers, planners, and suppliers (e.g. venues, caterers, etc.) to help them get the most value out of their operations and events by looking at the issues they’re facing through a sustainability lens. Our services include sustainable event consulting, event cleaning and waste management, event carbon footprints, and event sustainability standards compliance.
Our approach is to keep things light, add a little humor, and blend it with the fun and creativity of the events industry. Everyone is so innovative and ambitious in this industry, and we seek to embody that in everything we do.
Position: Staffing Coordinator and Administrative Assistant | Event Cleaning
Join our team at the Great New York State Fair!
- Event Dates: Aug 26–Sept 7 (pre-event and post-event shifts will be required outside of these exact dates)
- Shifts: 1st Shift: Day (7:00 AM – 4:00 PM), 2nd Shift: Evening (2:00 PM – 12:00 AM), 3rd Shift: Overnight (10:00 PM – 7:00 AM)
- Pay: $26.75 per hour
- Location: 581 State Fair Boulevard, Syracuse, New York
Who We Are Looking For
Green Event Ninjas is seeking a highly organized and friendly Admin Ninja to join our ninja tribe! In this position, you will be the backbone of our operations, working closely with our team to keep the office running smoothly.
Responsibilities
- Manage incoming phone calls, emails, and in-person inquiries.
- Ensure onboarding paperwork and compliance documents are complete.
- Track and distribute uniforms.
- Oversee on-site clock-in/out procedures and approve daily timesheets.
- Resolve scheduling conflicts and adjust staffing levels to meet the needs of the fairgrounds.
- Maintain accurate employee records and incident reports.
- Manage secure distribution of pay checks and track payroll corrections.
- Assist the recruitment process by pre-screening candidates, and conducting interviews.
- Submit daily staffing reports.
- Provide general administrative support as required.
What you Bring to the Team
Commitment: Being a Ninja means that you are reliable, show up on time, and commit to doing the best job you can do while you are on site with us.
Eco-Conscious: You are encouraged to contribute to protecting and preserving the natural environment and are invested in supporting sustainability.
Hard Working: You are not afraid to get your hands dirty and do some heavy lifting.
Outdoor Enthusiast: You enjoy working in the outdoors and are able to work in all conditions.
Team Player: You are collaborative, enjoy working with others, and are willing to support your team however you can to ensure that the job gets done.
Additional Qualifications
- Work Location: In person (reliable transportation to and from the venue is required)
- Prior experience: High volume administrative or office experience (preferred)
- Excellent communication and interpersonal skills (telephone, written, and face to face)
- Professional, approachable, and team-focused.
- Attention to detail with a high level of accuracy.
- Ability to multi-task between a variety of tasks and projects.
- Comfortable working outdoors in all weather conditions (rain or shine) and navigating crowded, fast-paced environments.
- Legally authorized to work in the United States
Apply on Indeed or direct on our applications page https://greeneventninjas.com/jobs/new-york-state-fair/
Pay: $26.75 per hour
Work Location: In person
Salary : $27