Administrative Assistant

Position Title: Administrative Assistant

Salary: $15/hr

Schedule: Monday-Friday Days

Who we are:

When you work at Green Country Village Senior Living , you’ll notice that it’s more than a typical senior living community. It’s a uniquely uplifting community where active older adults enjoy vibrant living, rewarding opportunities, exceptional hospitality, and great friendships. This retirement community is conveniently located in the warm and welcoming town of Bartlesville, Oklahoma. You’ll appreciate the beauty of our 26-acre campus nestled conveniently near shopping, dining options, and Bartlesville’s bustling downtown. You won't find our unique combination of an all-inclusive lifestyle, superior hospitality, and beautiful location anywhere else. We are currently seeking a creative, multi-functional, and organized Administrative Assistant to join our team. If you’re looking for a different perspective on enhancing the lives of seniors with a person-centered approach to care and supporting company progress across multiple departments come join us today!

You will enjoy:

• Medical, Dental, Vision Insurance, Aflac – 82.3% of associate medial premium is paid by employer!
• A free meal for every shift worked
• Now Offering Daily Pay!
• Generous PTO plan that accrues faster the longer your employed
• Six paid holidays
• Holiday Bonuses
• Employer paid life and disability insurance
• 403(b)
• Education Reimbursement Program
• Your personal and professional growth is important to us, so we provide continual professional training and career advancement opportunities.
• You will enjoy being part of a great team in a fun, engaging work environment!

Who you are:

• Creative with proficiency in production of newsletters, circulars, and other forms of communication.
• Excellent verbal and written communication skills.
• Ability to effectively present information in on-on-one and small group situations.
• Excellent interpersonal and conflict resolution skills.
• Excellent organizational skills, time-management skills, and attention to detail.
• Self-motivated with ability to balance projects and support to multiple departments.
• Ability to act with integrity, professionalism, and confidentiality.
• Safety focus to ensure safe environment for residents and guests.
• Comfort in using Microsoft Office Suite or related software.

Education and Experience:

• High School diploma or equivalent required.
• 1 – 3 years’ experience and/or training in administrative support role; or equivalent combination of education and experience.
• Experience in Senior Living preferred.

Physical Requirements:

• Ability to sit for up to 75% of the work day.
• Ability to stand and walk throughout the work day.
• Must be able to access and navigate full campus.
• Ability to maintain mental & visual attention to diversified operations.
• Ability to function efficiently despite distractions and interruptions.

General Summary:

The Administrative Assistant provides direct administrative support to the Executive Director, Director of Human Resources, and Resident Relations Director with additional support to their respective departments, residents, associates, and guests as required.

Essential Job Duties:

• Assembles regular written, verbal, and virtual correspondence to residents and associates on behalf of administration and as directed by supervisors.
• Performs secretarial duties and administrative support tasks for key executives: drafts and types letters, memos, newsletters, and documents; transcribes dictated correspondence and meeting minutes.
• Administers multiple projects and provides project management as requested by supervisor.
• Performs public relations duties: answers phones and delivers messages, has significant contact with internal and external professionals and other key contacts.
• Maintains resident confidentiality
• Adheres to Hospitality Promises;
  • We greet residents, employees and guests warmly, by name and with a smile.
  • We treat everyone with courteous respect.
  • We strive to anticipate resident, employee and guest needs and act accordingly.
  • We listen and respond enthusiastically in a timely manner.
  • We hold ourselves and one another accountable.
  • We embrace and value our differences.
  • We make residents, employees and guests feel important.
  • We ask “Is there anything else I can do for you?”
  • We maintain high levels of professionalism, both in conduct and appearance, at all times.
  • We pay attention to details.