Principal Secretary

The Greece Central School District believes that all students benefit from a culture where diversity, inclusion, and equity with excellence are valued. Greece Central School District welcomes stakeholders who can collaborate with other staff to ensure that our policies, regulations, practices, programs and services promote equity, inclusion, and diversity.

Salary: $20.50/Hour Minimum

Bargaining Unit (click here for contracts): AGCEP Contract

Report Times: 8:00 a.m.- 4:00 p.m.

Daily Hours: 8 (7.5 paid)

Work Year: 49 Weeks

Supervisor: Principal

Civil Service Title: Office Clerk II (Competitive NY HELPS)

Minimum Requirements

Graduation from high school or possession of an equivalency diploma, plus EITHER:

• Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university; OR,
• Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,
• An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
• Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.
  
  

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.

At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

Desired Qualifications

Proficient in Google Workspace (formerly G Suite), Infinite Campus, and other school-related software applications;

Strong interpersonal, verbal, and written communication skills;

Exceptional organizational, time management, and multitasking abilities;

Skilled in managing phone, email, and in-person interactions with professionalism, courtesy, and respect;

Demonstrated initiative and the ability to work independently in a fast-paced environment;

Committed to producing high-quality, accurate, and efficient work;

Previous clerical, administrative, or secretarial experience in a professional setting.

Position Summary/Responsibilities

Provide comprehensive administrative and clerical support to the Principal and Assistant Principal;

Serve as the primary point of contact for students, families, staff, and visitors by managing phone, email, and in-person communications with professionalism and courtesy;

Coordinate and maintain administrative calendars, meetings, appointments, and school communications;

Prepare, organize, and distribute school-wide mailings, including summer mailings, census documentation, assessment reports, report cards, and other communications throughout the school year;

Manage the ordering, purchasing, and inventory of office and classroom supplies, including purchases through the Central Stores Department;

Collaborate with the District Finance Team to monitor budgets, process purchase orders, and ensure timely follow-up on purchases;

Assist with planning and coordinating school events, family engagement activities, and student support initiatives;

Maintain strict confidentiality when handling sensitive student and staff records, custody agreements, and other confidential information;

Perform additional administrative duties as assigned, including preparing new employee and student onboarding packets, coordinating substitute coverage, and maintaining emergency contact information;

Other duties as assigned.

Questions Regarding This Posting Should Be Directed To

Name: Dr. Shannon C. Heller

Title: Principal

Email: shannon.heller@greececsd.org

All new employees must be fingerprinted and cleared for employment through the NYSED before employment begins.

The Greece Central School District does not discriminate on the basis of sex, race, color, religion, national origin, political affiliation, sexual orientation, marital status, ancestry, age, disability, or any other status protected by law.

To find out more about what Greece Central School District has to offer our employees, please click here.