SENIOR ACCOUNT CLERK - PURCHASING

THIS IS A COMPETITIVE CIVIL SERVICE POSITION. The selected employee must be among the top three after taking the required exam.

Full-time position (1.0 FTE), 7.5 hours per day, 12 months per year

• Researches products for purchase by maintaining vendor lists and catalogs;
• Reviews departmental requisitions and budget requests for the purchase of equipment, supplies, and services;
• Maintains a system for tracking purchase orders, vendors, and other pertinent information related to purchasing;
• Issues inventory ID tags and maintains appropriate records
• Conducts routine correspondence on matters where policies and procedures are well-defined
• Works with vendors and departments in processing purchase orders and requisitions
• Verifies and reconciles a number of account balances according to a prescribed procedure
• Responsible for data entry of inventory records and retrieval of records information;
• Prepares routine reports of information taken from journal or ledger
• May compile and prepare labor, material and operational cost records and reports
• Operates personal computer, copier, computing, calculator, and other office machines
• Assists with bid openings, keeping appropriate records and recording bids at public bid openings in accordance to New York State Laws and county policy;
• Compiles data for, and prepared and analyzes complex financial and statistical records and reports
• Performs other duties as assigned.

QUALIFICATIONS:

• Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate Degree in Accounting, Business Administration, or a related field; OR;
• Graduation from high school or possession of an equivalency diploma and completion of a business certificate program that includes coursework in accounting, and OR:
• Graduation from high school or possession of an equivalency diploma and two (2) years of clerical experience involving responsibility for maintaining and checking financial accounts and records