What are the responsibilities and job description for the Finance and Administrative Director position at Greater Peoria Family YMCA?
The Finance and Administrative Director provides strategic and operational leadership for all financial and administrative functions of the YMCA. This position ensures the integrity of financial systems, oversees business operations, and supports the mission and goals of the YMCA through sound fiscal management and organizational effectiveness. The Finance and Administrative Director is a key member of the senior leadership team and an essential partner in strategic planning, budgeting, and operational decision-making for an association with an annual operating budget of approximately $4 million.
Financial Management and Strategy
Financial Management and Strategy
- Direct and oversee all financial operations, including accounting, budgeting, financial reporting, cash management, forecasting, and auditing.
- Develop, implement, and monitor annual budgets in collaboration with the CEO and senior leadership team.
- Prepare accurate and timely monthly, quarterly, and annual financial statements and reports for the CEO, Finance Committee, and Board of Directors.
- Analyze financial data to identify trends, risks, and opportunities; provide actionable recommendations to improve performance and financial sustainability.
- Ensure compliance with generally accepted accounting principles (GAAP) and YMCA of the USA financial standards, including implementation of internal controls.
- Manage relationships with external auditors, financial institutions, and other key partners.
- Oversee investment management in accordance with Board-approved policies.
- Manages financial aspects of government and private grants, contracts, and restricted funds, including budgeting, tracking, and funder reporting.
- Collects and maintains financial and programmatic data for compliance and reporting purposes.
- Supervise and support administrative functions including human resources, payroll, insurance, information technology systems, and facilities administration.
- Ensure that HR practices, policies, and procedures comply with legal requirements and reflect best practices that support staff recruitment, development, and retention.
- Lead risk management efforts including insurance coverage, safety protocols, and incident reporting.
- Oversee efficient office operations, contracts, and vendor management.
- Serve as a key advisor to the CEO and senior leadership team on business strategy and operational efficiency.
- Provides leadership to the Finance Committee and the Board of Directors, providing analysis, reports, and recommendations.
- Foster a culture of accountability, transparency, and continuous improvement across all administrative and financial operations.
- Provide coaching, supervision, and professional development to finance and administrative staff.
- Represents the YMCA at key community events and with partner organizations, as appropriate.
- Maintain and improve financial systems, controls, and processes to ensure data integrity and operational efficiency.
- Ensure compliance with all federal, state, and local financial, employment, and operational regulations.
- Oversee internal controls and risk assessment activities.
- Manage all financial aspects of grants, restricted funds, and capital projects, ensuring proper accounting and reporting.
- Bachelor’s degree in accounting, finance, business administration, or a related field required.
- CPA or MBA strongly preferred.
- Minimum 5-7 years of progressive experience in nonprofit financial management; YMCA organization experience highly desirable.
- Strong understanding of nonprofit accounting standards, GAAP, and fund accounting.
- Proven success in budgeting, financial forecasting, and fiscal analysis for organizations with budgets of $3-5 million or more.
- Demonstrated ability to lead administrative operations.
- Proficiency with accounting software (e.g., Daxko) and advanced Excel skills.
- Strong leadership, communication, and interpersonal skills with the ability to work collaboratively across departments and with volunteers.
- Office environment with frequent use of computer and standard office equipment.
- Occasional travel to branch locations, board meetings, or professional development events.
- Ability to lift up to 25 pounds and move files or office materials as needed.
- Free Membership
- Discounted Programming
- Free CPR/AED/First Aid Training
- 8% Retirement for Vested Employees
- Paid Leave For All
- Opportunities for Training and Advancement
- Work That Makes a Lasting Difference
Salary : $75,000 - $95,000
