Accounting Assistant

Job Summary: 

The Accounting Assistant works in cooperation with the Fiscal Director and other employees in the Fiscal office to complete required daily, monthly, and yearly responsibilities. Applies principles of accounting to analyze financial information and prepare financial reports by performing the following duties. 

Employee benefits

• 403b
• 403b matching
• Health insurance
• Dental insurance
• Vision insurance
• Life Insurance
• 2 weeks paid vacation
• 12 Paid holidays

Education and Experience:

Preferred:

Associate’s Degree in accounting

Minimum of 3 years of experience working in the accounting field

Required:

Working knowledge of accounting principles

Working knowledge of MS software and Excel

Ability to work independently

Ability to work effectively and communicate as part of the fiscal team.

Valid NYS Driver's License

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Essential Duties and Responsibilities include the following. Other duties may be assigned:

·        Consistently pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving invoice, or payment discrepancies and documentation.

·        Verifies vendor accounts by reconciling monthly statements and related transactions.

·        Protects organization's value by keeping information confidential.

·        Audit invoices to ensure appropriate general ledger account coding is applied

·        Review documentation for accuracy, completeness, and relevancy

·        Ensure that invoices align with their corresponding Purchase Orders upon processing

·        Reconcile vendor statements to ensure all invoices and/or credit memos have been received and processed

·        Identify and research discrepancies and escalate accordingly

·        Assist with invoice research, resolving issues, and documentation for audits

·        Maintains files including filing of accounts payable documentation and other miscellaneous filings

·        Answers telephone as needed.

·        Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.

·        Other duties as assigned

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

“All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.”