HR Assistant

Job Summary:

The Human Resources Assistant provides administrative and clerical support for core HR functions, including recruitment, onboarding, employee records, payroll support, and benefits administration. This role requires strong attention to detail, organization, and the ability to handle confidential information.

This position also provides front desk and administrative support as needed, assisting with reception coverage, responding to inquiries, and ensuring a welcoming and efficient office environment.

Employee Benefits:

• 403b
• 403b matching
• Health insurance
• Dental insurance
• Vision insurance
• Life Insurance
• Paid snow days
• 12 Paid holidays

Education and Experience:

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience considered. Bachelor’s Degree and previous Human Resources or office experience preferred.

Supervisory Responsibilities: None

Duties/Responsibilities:

Human Resources Support

• Educate and communicate company personnel policies and procedures to newly hired and current employees.
• Responsible for onboarding newly hired employees, including employee handbook overview, required employment documentation, and benefit enrollment.
• Create and maintain complete and confidential personnel files for all employees.
• Process, verify, and maintain documentation related to staffing, recruitment, training, grievances, performance evaluations, and classifications.
• Assist with benefits administration, including enrollment, employee questions, claims resolution, and open enrollment support.
• Maintain HR records, reports, and databases; recommend improvements to enhance efficiency and compliance.
• Respond to applicant inquiries and assist in reviewing and processing employment applications.
• Assist in managing workers' compensation claims and maintaining related documentation.
• Respond to information requests from government agencies, including unemployment, DOL, and Workers’ Compensation.
• Maintain employee data, payroll entries, and status changes within HR and payroll systems.
• Answer employee questions regarding employment, compensation, benefits, and policies.
• Compile personnel data and prepare reports as needed.

Front Desk & Administrative Support (As Needed for Coverage)

• Provide front desk coverage as needed to ensure continuity of operations.
• Greet and assist clients, tenants, vendors, visitors, and Board members in a professional and welcoming manner.
• Answer, screen, and route incoming telephone calls; take messages and respond to general inquiries.
• Receive, sign for, and distribute mail and deliveries, including UPS, FedEx, and other packages.
• Assist with collecting, logging, and tracking rent payments and maintaining related records as applicable.
• Maintain and update maintenance request tracking systems, ensuring timely documentation and follow-up.
• Distribute housing and employment applications to clients and tenants as needed.
• Provide general administrative support, including printing packets, preparing mailings, filing, and document organization.

Required Skills/Abilities

1. Ability to work independently with little supervision required.

2. Ability to remain calm while working under pressure in a busy environment.

3. Ability to work within parameters of standard policies and procedures.

4. Ability to maintain confidentiality related to sensitive company and employee information.

5. Thorough knowledge of HR principles and federal/local regulations.

6. Excellent ability to multi task and prioritize in a busy, fast-growing environment.

7. Proficiency in MS Word, Excel, and Power Point is essential.

8. Exhibit extraordinary discretion, confidentiality, flexibility, and willingness to work closely with our team.

9. Ability to interact and communicate with individuals at all levels of the organization as well as clients from various socioeconomic backgrounds.

Physical Requirements:

While performing the duties of this Job, the employee is regularly required to sit; use hands, and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to reach with hands and arms; climb or balance and stoop, or kneel. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and distance vision.

“All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.”

This document does not create an employment contract, implied or otherwise, other than "at will" relationship.

Education and Experience:

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience considered. Bachelor’s Degree and previous Human Resources or office experience preferred.