What are the responsibilities and job description for the Purchasing Generalist position at Great Salt Plains Health Center?
About the Role:
The Purchasing Generalist I supports the mission of the organization by ensuring efficient and cost-effective procurement of goods and services. This position assists in sourcing vendors, verifying supplier information, and securing the most favorable pricing and terms. The role coordinates purchasing activities, maintains accurate records in purchasing and asset tracking systems, and collaborates with internal departments to meet operational needs. The Purchasing Generalist I also monitors vendor performance, manages inventory and fixed assets, and helps ensure timely delivery and quality of materials across multiple sites.
Minimum Qualifications:
- Bachelor’s Degree in Business Administration, Economics, or Supply Chain Management or other Business-related areas preferred.
- Minimum of 3 years of purchasing and procurement experience required.
- High proficiency in data entry, excel, word processing, ten-key calculator and typing required.
- Requires basic knowledge of procurement principles and office systems.
- Capable of independent problem-solving and coordination with multiple departments.
- Ability to organize, prioritize tasks, and strong attention to detail required.
Responsibilities:
- Verify vendor information and assist in identifying the best prices, terms, and sources for goods and services.
- Assist in the procurement of materials, supplies, and services under the most favorable terms for the organization.
- Track purchases and monitor vendor performance to ensure quality and compliance with organizational standards.
- Maintain an accurate and up-to-date database of vendor information.
- Input and manage transactions within the purchasing and contracts system or database.
- Initiate, prepare, process, and verify purchase orders in accordance with established guidelines and delivery requirements.
- Expedite delayed orders and resolve issues related to changes, returns, replacements, or credit arrangements.
- Communicate and negotiate with suppliers to secure favorable pricing, terms, and product specifications.
- Coordinate with internal departments to ensure timely and efficient fulfillment of procurement needs.
- Prepare and distribute purchased materials and supplies from Central Supply location to multiple sites.
- Maintain inventory of fixed assets, including tracking, depreciation updates, and recordkeeping.
- Conduct monthly inventory checks at assigned sites and report discrepancies, overuse, or missing items to supervisor.
- Conduct quarterly and annual inventory checks at Central Supply location and report discrepancies, overuse, or missing items to supervisor.
Skills:
The Purchasing Generalist utilizes strong organizational and analytical skills daily to manage multiple activities efficiently and ensure accuracy in documentation. Effective communication skills are essential for negotiating with suppliers and collaborating to meet purchasing requirements. Proficiency in procurement software and Excel enables the candidate to track orders, analyze spending patterns, and generate reports that support decision-making. Problem-solving skills are applied to resolve supplier issues and optimize purchasing processes. Additionally, knowledge of contract management and compliance ensures that all procurement activities align with company policies and legal standards.