Accounts Receivable Clerk

Job Summary: The Accounts Receivable Accounting Clerk within the Finance department performs a variety of tasks to ensure receivables are recorded accurately and payment is received timely. All responsibilities must be conducted ethically and with a high level of integrity, and all communications with internal and external customers are expected to be professional and courteous.

Job Details:

• Manage AR collections, including proactive follow-up with customers, providing invoice copies and documentation upon request, and being able to research issues or customer misunderstandings to resolve outstanding balances.
• Review customer orders on hold and determine which ones can be released and which ones require follow-up or research before action is taken.
• Research and resolve customer claims of overages/shortages.
• Issue invoices, debits, and credits as needed.
• Coordinate with Product Support on any issues where customer orders and AR overlap. This includes working together regarding compliance fee programs.
• Be a backup in other AR responsibilities, such as AR payment processing and issuing of additional invoices, debits, and credits not typically within their responsibility.
• Set up new customers
  • Actively participate in company’s workflow process and gather required documentation, assess creditworthiness, and coordinate with others involved to receive director approval before setup.
  • Set up approved customers in CSI with the appropriate credit limit and other master data in a timely manner.
  • Provide our banking information as necessary to facilitate electronic payments.
• Organize and maintain documentation in accordance with GPI's record retention policy and audit documentation requirements.
• Cross-train with other team members to ensure team coverage and sharing of knowledge.
• Take initiative and utilize technology to increase efficiencies within the accounts receivable process.
• Ask questions and raise concerns/issues to Accounting Manager or other leadership to prevent or resolve problems.
• It is the responsibility of all GPI Employees to behave in an ethical and professional manner, follow all safety rules and the guidelines posted in the employee handbook.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities of the employee. The employee may be assigned other responsibilities as required of the position.

Job Qualifications:

Required

• High school diploma and/or GED
• 3 years' experience performing similar accounting functions
• Professional and concise verbal and written communication with a positive team approach
• Microsoft Office capability with an advanced ability level in Excel
• Computer keyboard proficiency

Preferred

• 5 years’ experience in a manufacturing company
• Prior Infor Cloudsuite Industrial (Syteline) experience
• Associates degree or higher from an accredited college in business, accounting, or similar
• Experience processing transactions through an ERP system

Job Requirements:

Physical:

• General office setting; may require lifting of 15lbs. Sitting at desk and operation of a computer keyboard for extended periods of time.

Tools / Equipment:

• General office equipment

About Company: