What are the responsibilities and job description for the Receptionist position at Great Moose Fire Protection?
Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and clients, manage front desk operations, and provide essential administrative support. Your energetic approach and strong organizational skills will ensure smooth office operations, exceptional customer service, and efficient handling of daily tasks. This position offers an exciting opportunity to develop your office management expertise while contributing to a positive and productive work environment.
Duties
- Greet visitors, clients, and vendors with professionalism and enthusiasm, ensuring a welcoming atmosphere at all times
- Manage multi-line phone systems, screen calls, and direct inquiries accurately and courteously
- Track office and field personnel for whether they are in or out to help in response to calls or business needs
- Maintain organized filing systems—both physical and electronic—ensuring easy retrieval of documents
- Schedule appointments, coordinate calendar management, and organize meetings for staff and management
- Perform data entry tasks using spreadsheets, word processing software, and productivity tools like Microsoft Office and Google Workspace
- Assist with basic bookkeeping duties using QuickBooks to support office financial processes
- Bookkeeping experience is a plus
- Collect and properly book credit cards.
- Ordering office supplies and company clothing, and tracking
- Inventory Tracking
- Tracking vehicle registrations and services and scheduling as needed.
- Properly handle incoming AP invoices, scanning and saving correctly.
Skills
- Proven experience in office management or administrative support roles with strong clerical skills
- Exceptional computer literacy with proficiency in Microsoft Office Suite (Word, Excel), QuickBooks, and data entry tools
- Skilled in handling multi-line phone systems with excellent phone etiquette and communication skills
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Knowledge of customer service principles to provide outstanding support to clients and visitors
- Technical proficiency in office equipment such as printers, scanners, and fax machines; familiarity with bookkeeping software like QuickBooks is a plus
- Experience in front desk operations
- Ability to manage time effectively while multitasking across various responsibilities, including calendar management and filing
- Attention to detail for proofreading documents, managing schedules, and ensuring accuracy in all tasks
Join us in creating a vibrant office environment where your organizational talents shine! This role is perfect for someone eager to grow their administrative expertise while making a meaningful impact through exceptional service.
Pay: $20.00 - $23.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20 - $23