Executive Assistant

Position: Executive Assistant to the Superintendent

Location: North Texas Home Office - Irving, Texas

Role Description: The Executive Assistant to the Superintendent provides high-level administrative and operational support to the Superintendent of Great Hearts Texas. This position performs a wide variety of complex and confidential administrative functions and supports the organization, planning, and coordinating of executive office activities, events, compliance-related processes and reporting requirements.

Qualifications:

• Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management, meeting coordination, and document organization.
• Experience with Expense Reports, including accurate tracking, reconciliation, and compliance with organizational policies.
• Executive Support skills, such as preparing briefings, prioritizing tasks, and handling confidential information with discretion.
• Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact professionally across all levels of the organization.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Serve as designated responder and administrator point of contact for Public Information Act (PIA) requests, coordinating with appropriate departments and legal counsel as necessary to ensure timely and accurate responses.
• Proficiency with office productivity tools (e.g., email, calendars, spreadsheets, and document management systems).
• Ability to work independently and collaboratively in a hybrid setting, demonstrating reliability and sound judgment.
• Maintains organized records and tracking of TEA misconduct submissions, including supporting documentation, and subsequent correspondence of requests from TEA.
• Previous experience supporting executives or senior leaders; experience in education or non-profit settings is beneficial.
• Associate or bachelor’s degree in a relevant field (such as Business, Communications, or Education) or equivalent experience.

Experience:

• Bachelor's Degree and five years' experience as an Executive Assistant
• Prior education or non-profit related experience preferred
• Excellent interpersonal communication skills and the ability to build strong relationships with all stakeholders
• Ability to exercise strong judgement and discretion with sensitive and confidential matters
• Proficiency with computer software such as Excel, Word, Outlook and PowerPoint
• Ability to take initiative with minimal direction or multiple demands
• Strong attention to detail and organizational and time management skills

Additional Requirements:

Type of fingerprint clearance: Must possess or obtain valid Texas Department of Safety.

Will be required to travel to San Antonio.

Physical functions: Requires but is not limited to standing, sitting, repetitious hand movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.

This description reflects management's assignment of essential functions and does not restrict tasks that may be assigned.

Great Hearts Texas is an Equal Opportunity Employer.