Part Time Front Desk and Administrative Assistant

Position Overview

We are seeking a highly organized, professional, and welcoming Part-Time Front Desk & Administrative Assistant to serve as the first point of contact for our office. In this role, you will be responsible for creating a positive first impression for visitors, managing daily administrative tasks, and ensuring our office operations run smoothly and efficiently.

The ideal candidate possesses excellent communication skills, a proactive attitude, and the ability to multitask in a fast-paced environment.

Key Responsibilities

Front Desk & Reception

• Greet clients, visitors, and vendors in a professional, warm, and friendly manner.

• Manage the reception area to ensure it remains tidy and welcoming.

• Answer, screen, and forward incoming phone calls, taking accurate messages and directing inquiries to the appropriate department.

• Manage incoming and outgoing mail, packages, and deliveries.

Administrative Support

• Provide comprehensive administrative support to the management team and staff.

• Maintain office files, records, and databases with high attention to detail.

• Prepare and edit correspondence, reports, and other documents.

• Assist with special projects and perform general clerical duties, including photocopying, scanning, and filing.

Office Operations

• Monitor and order office supplies, ensuring inventory levels are maintained.

• Coordinate with building maintenance and service providers for office equipment repairs or facility needs.

• Support internal communications.

Qualifications

• Experience: 1–3 years of experience in a front desk, reception, or administrative support role preferred.

• Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

  • Strong verbal and written communication skills.

  • Excellent organizational and time-management abilities.

  • A calm and professional demeanor when handling high-pressure situations or difficult inquiries.

• Education: High school diploma or equivalent required; Associate’s degree or relevant certification is a plus.

• Attributes: Dependable, detail-oriented, and capable of working independently with minimal supervision.