Billing Clerk

SUMMARY

This position is accountable for the preparation of all monthly invoicing sent directly to customers which results in the cash flow that affects the entire company. Must be able to interface with company project managers and external customers to obtain information required for billing.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•    Analyze customer contract or purchase order for all pertinent information in order to generate invoice that meets customer's requirements
•    Prepare and maintain files on projects, as well as maintain files on completed projects
•    Enter customer's requirements on retainage procedures into database
•    Match extra work authorizations with project change orders
•    Prepare special billing formats for invoicing
•    Recalculate and proof unbilled Receivable Report monthly
•    Work with accounts receivable to resolve payment differences with customer

REQUIRED EDUCATION AND EXPERIENCE

•    High school diploma
•    Proficiency in Microsoft Excel

PREFERRED EDUCATION AND EXPERIENCE

•    Associates or Bachelor’s degree
•    At least two years of construction billing or similar construction invoicing/accounting experience

PREFERRED CHARACTERISTICS

•    Attention to detail
•    Cooperative attitude
•    Strong data entry skills
•    Strong communication skills

PHYSICAL REQUIREMENTS

•    Stand or walk for long periods of time
•    Use arms and hands to reach for, handle or manipulate objects
•    Frequently lift objects weighing up to 10 pounds, occasionally lifting items weighing up to 20 pounds.
•    Stoop, kneel, crouch and crawl
•    Acceptable visual acuity for near, far and color - naturally or with correction
•    Hand-Eye coordination


ENVIRONMENT

The Billing Clerk works mostly in a comfortable office environment but exposure to site and weather conditions may occur. Some locations expose workers to harmful materials or chemicals, fumes, odors, loud noise or dangerous machinery. To avoid injury, Personal Protective Equipment (PPE), including but not limited to gloves, hard hats, safety glasses, must be worn in all areas as required. While not considered inherently dangerous, a Billing Clerk must be especially alert to safely follow procedures and must deal with a variety of hazards and exercise care while performing onsite services.