What are the responsibilities and job description for the Accounting Manager position at Grayson HR?
Role Purpose
The Accounting Manager serves as the primary operational accounting lead for Carter & Company International Inc. In this fractional role, you will take full ownership of general ledger accuracy, execute timely financial close processes, and maintain the absolute integrity of our small-to-mid-sized business clients' accounting systems. You are a process leader who focuses on precision, data integrity, and workflow discipline, ensuring that all financial records are clean, accurate, and ready for tax or advisory functions.
Core Responsibilities
Financial Close Management: Own and execute monthly, quarterly, and annual financial close processes for multiple client engagements. Ensure all balance sheet accounts are fully reconciled, post required journal entries/accruals, and deliver audit-ready financials on schedule.
General Ledger & Operations: Maintain the general ledger and chart of accounts layout. Ensure proper classification of all financial transactions, manage bank feeds and automated transaction rules, and maintain clean vendor/customer master records.
Data Integrity & Reconciliations: Perform systematic and meticulous reconciliations across bank accounts, credit cards, and key balance sheet items. Investigate, resolve discrepancies, and validate beginning balances to catch errors before they impact reporting.
Reporting & Compliance Support: Prepare internal financial statement packages (P&L, Balance Sheet, A/R and A/P aging reports) and compile supporting schedules. Organize documentation for payroll tax, sales/use tax, business licenses, and year-end filing readiness (1099s, W-2s).
Workflow & System Optimization: Operate strictly within our designated cloud ecosystem, optimizing QuickBooks Online (QBO) and tracking all tasks, milestones, and progress in real time within Canopy. Build efficient, automated workflows to enhance internal controls and operational efficiency.
Cross-Functional Coordination: Proactively collaborate with Fractional CFOs, Tax Managers, and Administrative Support teams to ensure seamless client delivery and verify that accounting data aligns perfectly with downstream strategic reporting.
Key Deliverables
Monthly/Ongoing: Completed, reconciled financial statements; updated general ledger and supporting schedules; A/R and A/P aging reviews; and real-time task updates inside Canopy.
Quarterly: Comprehensive financial reporting packages, prepared compliance documentation, and actionable process/system improvement recommendations.
Annual & Ad Hoc: Year-end financial statement packages, audit/review support documentation, 1099/W-2 preparation support, and financial cleanup/system optimization initiatives.
Role Requirements & Competencies
Accounting Technical Expertise (25%): Strong working knowledge of GAAP, journal entries, accruals, adjustments, and balance sheet-first accounting cleanup.
Financial Close & Reporting Discipline (20%): Proven capability running structured, repeatable month-end close sequences across multiple clients under tight timelines.
Systems & QBO Expertise (15%): Advanced proficiency configuring QuickBooks Online, optimizing charts of accounts, and correcting automated bank feed rules.
Workflow & Execution Discipline (15%): Deep commitment to task management systems (Canopy), data integrity, and executing standardized SOPs with zero variation.
Analytical Thinking & Data Integrity (15%): Proactive problem-solving skills with an ability to detect errors, analyze inconsistencies, and prioritize accuracy over speed.
Communication & Cultural Fit (10%): High level of accountability and professional presence; ability to communicate complex financial issues clearly to internal leadership and non-accounting stakeholders.