What are the responsibilities and job description for the Accounting Manager position at Grayson HR?
Location: Remote US-based- Southeast, Midwest Regions
Job Summary
We are seeking a highly experienced Fractional Accounting Manager to lead and execute the day-to-day accounting operations and ensure timely, accurate financial reporting for assigned clients. This contract role involves hands-on management of the general ledger, leading the month-end close process, ensuring compliance readiness for tax and payroll filings, and maintaining a robust system of internal controls.
The Fractional Accounting Manager will serve as the primary operational accounting resource, working closely with client leadership and external accountants on a weekly or bi-weekly basis. The ideal candidate will be an expert in QuickBooks Online and focused on data integrity, process optimization, and meticulous record-keeping.
Responsibilities
Job Summary
We are seeking a highly experienced Fractional Accounting Manager to lead and execute the day-to-day accounting operations and ensure timely, accurate financial reporting for assigned clients. This contract role involves hands-on management of the general ledger, leading the month-end close process, ensuring compliance readiness for tax and payroll filings, and maintaining a robust system of internal controls.
The Fractional Accounting Manager will serve as the primary operational accounting resource, working closely with client leadership and external accountants on a weekly or bi-weekly basis. The ideal candidate will be an expert in QuickBooks Online and focused on data integrity, process optimization, and meticulous record-keeping.
Responsibilities
- Execute and own the complete monthly, quarterly, and annual financial closing process for assigned clients, ensuring all accounts are reconciled and ready for management review.
- Perform and review detailed operational accounting tasks, including all journal entries and accruals, accurate bank and credit card reconciliations, and management of bank feed rules and meticulous maintenance of vendor and customer master lists.
- Oversee the timely and accurate preparation of internal reports, including A/P and A/R aging reports, and compile all necessary documentation for: Payroll tax filings, W-2/W-3, and 1099 filings. Sales and use tax, personal property tax, and business license renewals.
- Review existing financial workflows and execute improvements to strengthen internal controls over cash management and expense reporting, enhancing operational efficiency and scalability.
- Prepare and compile detailed financial schedules, reconciliations, and documentation to support and expedite the annual financial statement review or audit by external accounting partners.
- Ensure accounts are optimized and transactions are consistently classified according to GAAP, maintaining the integrity of the financial system.
- Provide expert input on cash flow monitoring and assist with preliminary financial report analysis as needed by client leadership.
- Maintain detailed daily tracking of hours by client and project, ensuring accurate reporting and accountability for assigned engagements.
- Minimum 5 years of accounting experience with a strong background in financial systems and operational oversight.
- Proficiency in QuickBooks Online (QBO), including setup, chart of accounts structuring, and system optimization.
- Expertise in managing and analyzing:
- Vendor and customer lists
- Bank feeds and rules
- Transaction classification and journal entries
- Bank reconciliations and period closings
- Strong understanding of GAAP and financial reporting standards.
- Ability to work independently and manage multiple priorities within a flexible 15-hour weekly schedule.
- Excellent analytical, organizational, and communication skills.
- Experience working in a remote environment with cross-functional teams.
- Detail-oriented with a commitment to accuracy and continuous improvement.