Seasonal Worker- PW Admin. Clerk (up to 5 months)

Summary

GENERAL POSITION SUMMARY:
Works under general supervision of the Fiscal Operations Manager or Director of Utilities, Facilities, and Community Development. Some training and direction will be provided by senior administration and accounting staff. Must be able to follow instructions and work independently. This is general receptionist and clerical work requiring a basic knowledge of and experience with modern office procedures, practices and equipment. Work involves office support work of a regular and recurring nature following specific and well-established policies, procedures and work standards. Duties may involve different and unrelated processes and methods. Individuals carry out routine assignments independently once procedures are learned and are responsible for their own work product and for maintaining high quality standards. Significant deviations are referred to a supervisor or employee of a higher classification who is normally available to advise or assist as necessary.

Essential Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides customer service greeting public in person and answering the telephone providing information and directing questions to the appropriate department. May answer basic questions regarding all areas within Public Services such as explaining steps to be taken, necessary documentation, forms required, and basic fees.
• Maintains simple accounting documents, financial and statistical records where no technical accounting knowledge is needed and following well-established procedures.
• Processes materials such as forms, applications, records, or documents where specific procedural requirements must be met, and a good understanding of applicable guidelines as necessary.
• Prepares records and documents for filing, scanning, or archiving.
• Assists the department Public Records Liaison with searching archival records including copying and indexing records to fill public disclosure requests.
• Operates standard office machines and equipment including computer with data entry, word processing and spreadsheet capabilities.
• Types documents from various sources to final form; proofreads to insure correct grammar, spelling, punctuation, and capitalization.

Qualifications

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of general office practices and procedures.
• Ability to communicate effectively orally and in writing.
• Ability to understand and follow oral and written instructions and to apply available guidelines to recurring operational requirements.
• Knowledge of English grammar, spelling, capitalization, punctuation, formats, and clerical procedures needed to type and proofread a variety of materials from written sources.
• Ability to proficiently operate multi line phone system, computers and other office equipment standard to area of assignment and to adapt to new and/or modified equipment and software programs that may be acquired.
• Ability and willingness to work collaboratively with a team to provide excellent customer service to all community members.

MINIMUM QUALIFICATIONS:

• Must be 18 years or older.
• High school diploma or GED equivalent.
• A valid Washington State Driver’s license.

Supplemental Information

WORKING CONDITIONS:

This position may require the following: Climbing; Mobility; Feeling; Balancing; Pushing; Talking; Stooping; Pulling; Hearing; Crouching; Lifting; Seeing; Reaching; Finger Dexterity; Repetitive Motion; Standing; Grasping; Kneeling.

Duties are typically performed in an office setting and require travel throughout the campus in variable weather conditions. The statements contained herein reflect general details describing the principal functions of this job, the level of knowledge and skills typically required, and the scope of responsibility. They are not an all-inclusive listing of duties and responsibilities, and the incumbent may perform other duties as assigned.

GRAYS HARBOR COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER