Communication Consultant 1

Grays Harbor College is now accepting applications for a Communication Consultant 1. This position works in collaboration with the Institutional Effectiveness & College Relations (IE&CR) Department to develop, edit, organize, and gather supporting documentation for internal & external reports, grant applications, press-releases, and marketing materials (i.e. brochures, flyers, social media and other illustrative publications) and ensures that the materials meet current WCAG accessibility standards. The position also assists with the development & administration of surveys and other planning activities, as well as the organization/categorization of survey results. Additionally, the position assists with ordering/vendor relations.

Support for all aspects of the accreditation process is also a key component of this position. The position reports to the Associate Vice President for Institutional Effectiveness & College Relations and supports the entire IE&CR Division including Institutional Effectiveness, Marketing & College Relations, Research & Reporting, and Accreditation.  

Grays Harbor College has an excellent benefits package to include medical, dental, vision, basic life insurance, primary and supplemental retirement programs and long-term disability insurance. Full-time employees will also receive 11.33 hours of vacation leave per month to start, 8 hours of sick leave per month, and 4 personal leave days a year. Washington state also observes 11 paid holidays per year.

Classified positions at Grays Harbor College have been designated as bargaining unit positions represented by the Washington Public Employees Association, Local 365.  The union and the college have a collective bargaining agreement (referred to as the contract) that is posted on the GHC website.  https://www.ghc.edu/hr/labor-relations

About the College                                                                 .
Grays Harbor College serves the communities of Grays Harbor and Pacific counties on the Pacific coast of Washington. Located in Aberdeen, Washington at the base of the beautiful Olympic Peninsula, the College is less than an hour away from scenic Pacific Ocean beaches and close to both the Olympic and Mount Rainier National Parks. Grays Harbor provides the perfect landscape to enjoy the abundance of excellent outdoor activities such as camping, hiking, biking, fishing, clam digging, surfing, boating, and various kayak/canoe paddling opportunities. Grays Harbor College is located on the ancestral lands of the Chehalis, Chinook, Quinault and Shoalwater Bay Peoples. For more information about working for the college and living in Grays Harbor visit https://www.ghc.edu/hr

Grays Harbor is committed to providing excellent educational opportunities. We prioritize student learning, promote student and faculty success, foster an inclusive environment, manage our resources, and connect with the community. We strive to create a culturally relevant environment on campus and in the community by learning and practicing equity-mindedness and promoting faculty, staff, and student diversity.

• Design and format text and images for publishing in reports, marketing materials, on social media and in other internal and external communication pieces
  • Apply technical knowledge of computer software and hardware to prepare draft material for publication by importing, formatting, merging and manipulating text and graphic images, and creating searchable/linkable tables of contents. Work between MS Office, Canva, and Adobe Suite to design/format and prepare reports for publication. Tag and edit materials to meet WCAG requirements. Organize & prepare documents and evidence into binders (electronic and paper) in accordance with required accreditation standards and other external requirements. Routinely anticipate the need for and create social media posts, web banners, and other web and social media content. The position will follow accessibility and college graphic standards and customer (departmental) requests to develop and prepare web graphics, social media posts, and other digital images.
• Proofread and edit reports and documents and prepare printed and electronic materials for review by external readers. 
  • Proofread and edit reports and documents for content, clarity/accuracy, and technical writing (grammar, spelling, adherence to style guide, etc.). Provide advice and suggestions regarding such things as readability, grammar, best method of organizing & producing materials, and publishing information. This position uses the IE&CR Department’s Style Guide as a guide for proofreading & editing.  
  • Make reports and other documents and materials accessible.
• Research and organize information from web, print, in-person interviews, and other sources to support work of Institutional Effectiveness & College Relations (IE&CR) staff.   
  • Research and organize information from web, print, in-person interviews, and other sources for inclusion in materials such as: spotlight articles, press-releases and other communication pieces, college policies & procedures, reports, and grant applications. 
• Complete routine office duties with minimal supervision
  • Take the lead on travel arrangements, coordinate logistics, and perform other duties related to Accreditation site visits and other similar activities in support of IE&CR staff. Receive Print Shop Requests and coordinate the design, ordering, and distribution of business cards, name tags, and similar items. Work with vendors to order printed materials and other items. Other basic office duties, including but not limited to note taking, copying, scanning, compiling, filing (paper and electronic) and organizing office materials.
• Assist with survey development & administration, using computer software (e.g. Survey Monkey) to create surveys based on provided content and assist in coordinating and administering surveys both in person and on-line. Assist in categorizing and organizing survey results. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:

• Associate degree or higher or equivalent experience. 
• Must be computer literate with recent experience in Microsoft Office Suite and Adobe Acrobat Pro Software.
• Demonstrated experience editing and proofreading technical reports or similar documents.
• Demonstrated experience in content creation & design of visually appealing content for web pages and social media.

Preferred/Desired Qualifications:

• Bachelor’s degree in English, communications, public relations, organizational management, or related field.
• Two-years’ experience designing, formatting, and organizing technical documents and/or communication materials.
• Experience working in an office and/or higher education environment.
• Professional experience with graphic design and/or design software(e.g. Canva and/or Adobe In-design).
• Experience with WCAG principles and creating accessible documents.
• Familiar with tools used to create accessible documents and other electronic materials.   

In addition to the GHC online Application you will need to submit the following materials. Incomplete applications will not be accepted or considered.     

• Letter of application addressing your qualifications for the position. 
• Resume 
• Provide a design example (a working link or uploaded image) of at least one item you have designed in the last year. 
• Contact information for 3 professional references.
• Transcripts of all college work completed. Unofficial copies are acceptable, official copies will be required at time of hire. 

Background checks - Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.  Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Grays Harbor College does not discriminate on the basis of race, color, national origin, sex, disability, sexual orientation, gender identity, creed, religion, marital status, veteran status, genetics, or age in its programs, activities, and employment. The following person has been designated to handle inquiries regarding the non-discrimination policies:

• Title II/Section 504 and Title IX Coordinator  – Erin Tofte, Associate Vice President of Human Resources 

For further information on notice of non-discrimination, visit https://ocrcas.ed.gov/contact-ocrfor the address and phone number of the office that serves your area, or call 1-800-421-3481.

Salary : $39,804 - $52,920